Administrative Officer - Part-Time

About This Role

An Administrative Officer is needed to provide administrative support to management and the wider organisation, ensuring efficient office operations, accurate recordkeeping and effective communication. This permanent part-time role requires an experienced, highly organised and professional individual who is confident, proactive, well-spoken, technologically capable and able to work independently with minimal supervision.

Responsibilities

• Provide daily administrative support to management and the wider team
• Manage incoming calls, emails, enquiries and general correspondence professionally
• Assist with staff recruitment, onboarding and maintaining employee records
• Support staff rostering, scheduling and internal communication
• Maintain participant records, service agreements and organisational documentation
• Coordinate appointments, meetings, calendars and administrative follow-ups
• Assist with timesheets, invoicing and general financial administration
• Maintain accurate electronic filing systems, databases and compliance registers
• Assist with audit preparation and compliance documentation
• Update website content using WordPress and assist with marketing materials using Canva
• Provide general administrative assistance across the organisation as required

Requirements

• Previous administration or office support experience, preferably 3 years or more
• Excellent written and verbal communication skills
• Professional telephone manner and strong interpersonal skills
• Strong computer literacy and proficiency in Google Workspace, including Gmail, Google Drive, Google Docs, Google Sheets and Google Calendar
• Confidence using Apple Mac computers or ability to adapt quickly to macOS
• Excellent organisational skills, time management and attention to detail
• Ability to multitask, prioritise responsibilities and meet deadlines
• Strong initiative, problem-solving skills and ability to work independently
• Professional, reliable and able to maintain confidentiality

Nice to have:

• Experience using WordPress for website updates and content management
• Proficiency in Canva for creating flyers, presentations and marketing materials
• Previous administration experience in NDIS, disability services, healthcare or aged care
• Experience using Brevity, Xero or similar business management systems
• Experience with staff rostering, recruitment and compliance documentation

Benefits

• Supportive and professional team environment
• Varied administrative responsibilities