Administrative Officer

About This Role

An Administrative Officer keeps records, manages office supplies, and ensures office operations run smoothly, including maintaining quality manuals and assisting with new employee onboarding. This role suits an organized professional with administrative experience.

Responsibilities

• Keep records of all purchased stationeries and ensure proper recording to prevent running out of stock
• Check, update, and ensure cleaners follow their schedule and complete tasks
• Deal with new suppliers and update the new supplier listing
• Attend external and internal auditing
• Prepare board management / operation meeting agenda and meeting minutes
• Draft and maintain records of administrative documents, including policies, circulars, firm's regulations, and rulings
• Update the maintenance record of office equipment
• Maintain and update the record of the Quality Manual and Quality Procedure at all times
• Control and maintain records of panelship listing within timelines
• Conduct job orientation briefings with new joiners
• Perform other ad hoc tasks as assigned by the Account & Administrative officer/superior

Requirements

• Diploma/Degree in Administration, Business Studies, Management, or equivalent
• At least 1-2 years of working experience in administration or office work
• Familiar with ISO 9001:2015
• Fluent in Bahasa Malaysia and English
• Proficient in Microsoft Office applications and other relevant software
• Good communication and interpersonal skills
• Ability to work effectively in a fast-paced environment with minimal supervision