Administrative Manager

About This Role

The Administrative Manager oversees the company's overall administrative operations, ensuring efficient office management, compliance with regulatory requirements, and effective coordination of facilities, logistics, and support services. This role supports business operations by managing resources, supervising administrative staff, and ensuring smooth day-to-day functions across departments.

Responsibilities

• Oversee daily office operations and ensure smooth workflow across departments
• Develop and implement administrative systems, policies, and procedures
• Maintain organized records, documentation, and filing systems
• Ensure compliance with company policies and regulatory requirements
• Act as liaison with government agencies for permits, licenses, and legal requirements
• Ensure timely renewal of business permits, taxes, and registrations
• Maintain proper documentation for company assets, contracts, and transactions
• Oversee maintenance of office facilities, equipment, and company assets
• Coordinate repairs, renovations, and safety inspections
• Manage utilities, service providers, and office supplies procurement
• Monitor company expenses such as utilities, rentals, and service contracts
• Ensure timely processing of billings and payments
• Maintain records of financial obligations and administrative budgets
• Supervise company vehicles, drivers, and transportation services
• Ensure proper scheduling, maintenance, and compliance of service vehicles
• Handle logistics support for company operations and events
• Lead, supervise, and evaluate administrative staff
• Provide training, coaching, and performance management
• Promote teamwork and efficiency within the admin department
• Manage office supplies, PPEs, and facility needs
• Oversee room assignments, meeting spaces, and company accommodations
• Coordinate company events, meetings, and catering services

Requirements

• Bachelor's Degree in Business Administration, Management, or related field
• At least 2–5 years experience in administrative or office management
• Strong leadership and organizational skills
• Knowledge in compliance, facilities management, and documentation systems
• Proficient in MS Office and administrative systems
• Leadership and people management
• Strong organizational and multitasking ability
• Problem-solving and decision-making
• Attention to detail and compliance awareness
• Communication and coordination skills