About This Role
This Administrative Manager position focuses on overseeing a wide range of administrative operations, from visitor and reception services to security, canteen, and foreign worker management. The role suits a dedicated and detail-oriented professional with strong leadership skills and experience in a manufacturing environment.
Responsibilities
- Oversee daily administrative operations, including visitor management, reception services, and related administrative support
- Oversee and manage security operations, including coordination with security service providers and enforcement of security policies
- Oversee daily canteen operations to ensure food quality, hygiene, and compliance with health and safety standards
- Oversee the management of foreign workers
- accommodation and transportation arrangements, ensuring full compliance with local laws and regulatory requirements
- Oversee and manage office cleanliness to ensure safe and pleasant working
- Oversee and manage all visitor accommodation and transport arrangements to ensure smooth logistics and a positive experience
- Oversee the procurement and inventory management of office stationery supplies, uniform, PPEs and office equipment
- Supervise all aspects of company vehicles and transportation, including maintenance, scheduling, insurance and enforcement of usage policies
- Coordinate company licensing and permits, ensuring timely submission, renewal and full compliance with regulatory requirements
- Develop and monitor the administrative budget, implementing cost-effective solutions
- Develop, implement and maintain administrative policies and procedures aligned with company standards and local regulations
- Coordinate comprehensive support for Chinese expatriate staff, including accommodation and logistics
- Collaborate with the HR department to organize company events
- Manages administrative for the General Manager
- Undertake ad hoc assignments as and when required
Requirements
- Bachelor
- s degree or higher in Business Administration or related field
- 10+ years of administrative management experience in a manufacturing environment
- Proven experience in new factory setup, licensing and renovation projects
- Strong leadership with a service-oriented mindset and sense of responsibility
- Solid understanding of office management procedures and best practices
- Proficient in Microsoft Office applications
- Excellent communication and interpersonal skills
- Ability to work effectively in a multicultural setting and manage multiple priorities
- Excellent cross-cultural communication skills
