Managing the daily operations and administrative functions of the St. Louis plant office is the core of this role. The Administrative Manager supports the Plant Manager and other leaders in their administrative functions, ensuring all processes comply with company policies and quality systems.
Responsibilities
Provide administrative support for the St. Louis Plant as necessary
Support the Customer Service Department, as needed
Organize and supervise the purchasing system and office files (digital & paper) in compliance with the quality system and purchasing procedures
Interpret and understand the Paulo Products Company Team Member Handbook and Union Contract, policies and procedures
Work with temporary employment agencies to help with staffing and payroll management
Process paperwork for all personnel status changes, i.e. hires, classification changes, promotions, terminations, etc. and forward to the HR-TMS team for final processing
Manage the plant’s hiring process including handling all of the pre-hiring processes, such as pre-employment physicals, drug screens, background checks, IS requests, orientation and required paperwork
Help plant management with all forms of personnel coaching and corrective action as well as team member development
Act as plant liaison for HR-TMS for all DOT related administrative requirements
Maintain and update hourly and salaried personnel files (digital & paper), vacation schedules, time off requests, training increases and learning assignments
Review plant payroll for production and administrative team members while maintaining supporting documents for the HR-TMS team to process the payroll
Assist team members with all inquiries concerning the HRIS system, scheduling, benefits, pay, etc.
Report Workers’ Compensation injuries immediately to the Director of HR and Safety Stat system
Provide appropriate paperwork to HR-TMS to ensure accurate record keeping and communications
Provide purchasing customer service support related to billing and paperwork questions
Communicate all customer related issues to plant leadership
Assist all plant leaders with various reports and studies
Collect, organize, and process productivity data for the St. Louis Plant
Work with corporate headquarters to ensure compliance with all federal, state and local regulations
Maintain MSDS book and support process control on safety related items
Act as a liaison to the plant for Corporate Departments
Coordinate computer training, act as network liaison to the Information Services department, and provide basic computer training and support
Analyze internal processes and plan or implement procedural and policy changes to improve operations
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Research prices for purchasing of supplies, equipment, and services
Recommend cost savings methods, such as vendor or supply changes to improve efficiency
Maintain and update procedures manual and checklists relating to the position
Purchase materials and supplies as directed by the Plant Manager, but maintain the office supplies without supervision
Negotiate contracts with various vendors and act as liaison (i.e. Janitorial, floor mats, uniforms)
Support and preparation for employee events and planning functions such as business meetings, luncheons, employee appreciation events, etc.
Manage General Inventory program including quarterly counts and reorder levels
Travel to and participate in job-related meetings, conventions, training, etc. Such travel may involve overnight stays of one or more nights
Other duties as assigned
Requirements
High School Diploma, or High School Equivalency Diploma required
5+ years of experience in same or related role
Analytical skills: Must be able to review an organization’s procedures and identify ways to improve efficiency
Proficient in Microsoft Office, including Word, Excel and PowerPoint
Strong leadership and problem-solving skills
Must be approachable and an effective communicator
Listens to team members
Must be able to maintain a high level of confidentiality
Self-starter, needs little to no supervision
Anticipates needs and works toward fulfilling them effectively
Ability to think and make good sound decisions with minimal supervision
Takes a proactive approach in anticipating, identifying and solving problems so they do not happen again
Lead by setting a good example (Role Model) – Behavior consistent with words (Attendance, 5S, Safety…)
Promotes constructive teamwork and a positive work environment focused on meeting plant goals
Works effectively with team members in identifying problems, potential problems, and opportunities for improvement
Benefits
Medical benefits (including Teledoc Telehealth Visits)
Dental benefits
Group Life Insurance
Voluntary Life Insurance
Vision Insurance
Holiday Pay
Sickness & Accident pay
401k with employer match and employer contribution up to 5.5%
Employee Referral Bonus & chance to win annual $2,000 drawing!
Employee Assistance Program
Important Details
License: Valid driver’s license and acceptable Motor Vehicle Record in compliance with Paulo’s Vehicle Use Policy
About the Company
All administrative information is confidential and should only be disclosed to and/or discussed with authorized personnel. Any breach of confidentiality will result in disciplinary action and may result in termination.
