About This Role
An Administrative Manager oversees the daily operations and administrative functions of both an Adult Day Care Center and a Home Care Agency. This role involves coordinating staff, managing schedules, ensuring compliance, and handling client intake, and it requires strong leadership and organizational skills in a healthcare setting.
Responsibilities
- Manage daily office operations for Adult Day Care and Home Care services
- Maintain client and employee records accurately and confidentially
- Oversee office workflow and administrative procedures
- Ensure compliance with state regulations and company policies
- Monitor office supplies, vendor relationships, and facility needs
- Coordinate client admissions and intake documentation
- Manage caregiver schedules and Adult Day Care participant schedules
- Communicate with families, caregivers, clients, and healthcare providers
- Verify required paperwork and maintain documentation compliance
- Assist with employee onboarding and orientation
- Maintain staff files and training records
- Support payroll preparation and attendance tracking
- Help coordinate staffing coverage and operational needs
- Coordinate caregiver assignments and scheduling
- Assist with service authorizations and client care documentation
- Ensure compliance with home care policies and procedures
- Support daily center operations and participant scheduling
- Coordinate activity calendars, meal coordination, and attendance records
- Assist in maintaining a safe and organized center environment
- Prepare operational reports and maintain administrative records
- Support audits, inspections, and compliance requirements
- Identify opportunities to improve efficiency and workflow
Requirements
- Associate Degree or Bachelor’s Degree preferred (Healthcare Administration, Business Administration, or related field)
- Minimum 2 years administrative or management experience
- Healthcare, home care, adult day care, or medical office experience preferred
- Strong leadership and communication skills
- Excellent organizational and multitasking abilities
- Experience using Microsoft Office and scheduling systems
- Ability to work in a fast-paced healthcare setting
- Knowledge of Medicaid, healthcare documentation, and compliance standards preferred
Benefits
- Growth Opportunities
- Supportive Work Environment
- Paid Training
- Flexible Scheduling
