Administrative Manager

About This Role

An Administrative Manager plays a crucial role in ensuring the smooth and efficient operation of administrative functions within a manufacturing corporation. This strategic role is fundamental to maintaining operational excellence and enabling teams to focus on core business objectives. The manager oversees day-to-day office operations, manages administrative staff, and implements systems and procedures that support the entire organisation.

Responsibilities

• Oversee general office operations, administrative systems, and support services
• Develop, implement, and enforce administrative policies, procedures, and internal controls
• Ensure proper documentation, record-keeping, and data management practices
• Facilitate effective internal communication and coordination across departments
• Manage administrative service providers, contractors, and vendors
• Plan, direct, and oversee facilities operations, building maintenance, utilities, and housekeeping
• Ensure facilities are safe, functional, well-maintained, and compliant with health, safety, and environmental standards
• Coordinate preventive maintenance programs and oversee repair and improvement projects
• Manage space planning, office layout, and workplace infrastructure needs
• Implement and monitor safety, health, and environmental policies and compliance requirements
• Supervise security operations to ensure protection of people, property, and company assets
• Coordinate emergency preparedness, drills, and incident response
• Investigate security or safety incidents and recommend corrective actions
• Oversee IT infrastructure, systems, hardware, software, and network reliability
• Ensure data security, system availability, backup, and disaster recovery readiness
• Support the IT team on system upgrades, cybersecurity controls, and user support
• Promote effective use of technology to improve operational efficiency and data accuracy
• Oversee logistics-related administrative processes, including internal transport and asset movement
• Maintain accurate records of fixed assets, equipment, and inventories
• Ensure proper tagging, tracking, maintenance, and disposal of company assets
• Coordinate asset audits and reconcile discrepancies
• Prepare and manage the administrative department budget
• Monitor expenses and implement cost-control measures without compromising service quality
• Review and approve administrative-related purchases in line with company policies
• Support procurement activities through vendor coordination and service evaluation
• Lead, coach, and develop administrative, IT, facilities, logistics, and security teams