About This Role
Ensuring the smooth, day-to-day standardized operation of the company’s office and shared workspace is the core of this Administrative Manager role. Reporting to the Plant Manager, this position coordinates office and vendor relationships, manages supplies and equipment, oversees the reception experience, and provides administrative support to the broader team. This is a hands-on, fast-paced, on-site role well suited to an organized, service-oriented professional.
Responsibilities
- Oversee day-to-day office and reception operations and upkeep of the office and shared spaces
- Coordinate office and general area improvements and repairs with the facility manager
- Support office access, seating, and space planning in partnership with the onsite teams
- Ensure common areas, conference rooms, and breakrooms are standardized, organized, stocked, and functional in line with LEAN Operations standards
- Standardize all areas and procedures in alignment with LEAN Operating system principles, including 5S, visual workplace and standard work
- Support workplace safety in partnership with EHS, including supplies and basic compliance
- Manage relevant relationships with office and general support related vendors
- Order and track office supplies and relevant equipment
- Evaluate vendors for cost, quality, and service, and recommend changes as needed
- Collaborate with the Operations Team Managers to ensure staff have a safe, collaborative and welcoming office environment
- Supervise the Receptionist, providing direction, coaching, scheduling, and performance feedback
- Oversee the front-desk and reception experience for employees, candidates, and guests
- Manage incoming and outgoing mail
- Provide administrative support such as scheduling, travel coordination, and document preparation
- Maintain office records, directories, and shared calendars
- Provide administrative support to leadership as needed
- Develop presentations and reports
- Handle sensitive and highly confidential material
- Drive continuous improvements in organizational efficiency
- Develop planning and full coordination of logistics for meetings, on-site events, and company gatherings
- Support onboarding logistics for new hires, including workspace setup, supplies, and access
- Help maintain a welcoming, organized, and positive workplace environment
- Work with the Employee curator to ensure engagement and collaboration
Requirements
- High school diploma or equivalent required
- Minimum of three years of experience in office management, administration, or operations support
