About This Role
Overseeing all facility-level administrative functions to ensure efficient plant operations, compliance, and organizational support is the core of this role. The Administrative Manager manages administrative staff, document control, and facility services while acting as a central coordination point between internal departments and external vendors. This position ensures strong governance over documentation, office operations, and internal processes without duplicating core operational or functional responsibilities.
Responsibilities
- Lead and manage all administrative functions within the manufacturing facility
- Supervise administrative staff (Administrative Assistants, Document Control, Reception, Facilities Coordination)
- Establish and maintain efficient administrative processes and workflows
- Ensure timely and accurate support to plant leadership and cross-functional teams
- Develop and enforce administrative policies and procedures
- Oversee document control processes for SOPs, work instructions, and controlled documentation
- Ensure proper version control, approvals, and distribution of documents across departments
- Maintain audit-ready documentation aligned with quality standards (e.g., ISO, internal audits, customer requirements)
- Support internal and external audits by ensuring documentation accuracy and availability
- Oversee facility-related services including maintenance, cleaning, utilities, and office supplies
- Manage third-party vendors and service contracts (janitorial, security, office equipment, etc.)
- Coordinate workspace planning, office layout, and administrative support for production and office teams
- Ensure compliance with workplace standards in coordination with EHS
- Act as the administrative liaison between other departments
- Support onboarding logistics (workspace, system access coordination, documentation)
- Coordinate internal communications, meetings, and executive-level support
- Assist in implementation of company-wide initiatives at the facility level
- Arrange all travel for employees, hiring candidates and visitors
- Support preparation of reports, presentations, and operational summaries for plant leadership
- Maintain records for training, compliance, and facility-related documentation
- Manage administrative budget (office supplies, services, contracts)
- Identify cost-saving opportunities without impacting operational efficiency
- Monitor vendor performance and ensure services align with contractual agreements
- Manage Administrative Department related employees including Front Desk personnel
Requirements
