Administrative Manager at The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center
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Administrative Manager
The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center
This administrative manager role provides leadership and oversight for integrated operational and administrative programs within a biomedical research organization. The manager acts as a strategic partner to senior faculty and staff, coordinating various departmental activities including clinical and faculty affairs, and ensuring compliance with institutional standards.
Responsibilities
Oversee and provide leadership in the development and implementation of integrated operational and administrative programs, structures, systems, policies, and programs
Serve as a strategic partner with the Chair and other senior Faculty and Staff in the planning and implementation of policies, programs, and initiatives that support the primary mission areas of the Department and the Institution(s)
Coordinate the administration of all departmental clinical affairs activities for internal, contract, and volunteer patient care providers, to include credentialing, licensure, privileging, and compliance
Coordinate all faculty affairs for the department, to include compensation components/coding, productivity and performance administration, promotion and merit issues, leave management, and other general faculty human resources matters
Participate in the establishment and implementation of short- and long-range organizational goals, objectives, policies, and operating procedures; monitor and evaluate operational effectiveness; effect changes required for improvement
Research, identify, and evaluate opportunities for enhancement of existing operational models and the development of new and innovative programmatic and operational models for potential departmental application
Ensure cross-departmental consistency in meeting research, educational, clinical, and administrative compliance standards; provide leadership and guidance to faculty and staff in matters related to understanding of overall departmental goals and objectives, and individual roles and responsibilities in this regard
Serve as an operational and policy liaison, facilitator, and coordinator, as appropriate, to clinical, academic, and/or service program entities at all on- and off-site department locations
Serve as staff representative to various University leadership constituencies and to external agencies, professional organizations, and community entities; present and promote departmental initiatives to professional associations and other external constituencies as appropriate
Ensure that appropriate human resources, staffing structures, and administrative systems are in place to ensure timely and resource-efficient responses to the demands of the department
Perform periodic cost and productivity analyses, ensuring sound fiscal operation of the department through development and oversight of budgets
Requirements
Bachelor's Degree
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Tailored applications submitted
Cover letter describing experience and skills applicable to the position
Knowledge of GME, Joint Commission, and governing organization accreditation and regulatory requirements
Working knowledge of APO processes, policies and requirements
Working knowledge of personnel domains: medical staff, training and compliance
Prior experience in academic medicine clinical/administrative operations
Prior experience in supervision
Prior experience in complex multilateral project management
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Knowledge and understanding of medical academic, clinical, research, and practice regulatory compliance
Knowledge of provider credentialing/privileging, policies, guidelines, and standards
Strong verbal and written communication skills and the ability to present information effectively to groups
Ability to analyze and interpret financial and operational data and prepare reports, projections, and recommendations
Skill in examining operations and procedures, formulating policy, and developing and implementing new strategies and procedures
Skill in organizing resources and establishing priorities through project management
Ability to implement strategic plans
Ability to develop successful collaborative relationships at all levels within the TLI, University, Hospital, DHS, and LAC
Knowledge of regulations, policies, and institutional practices specific to Academic Personnel, and Trainees
Ability to foster a cooperative and collaborative work environment
Advanced analytical, evaluative, and objective critical thinking skills
Working knowledge and understanding of faculty productivity and performance/expectations measurement
Employee development and performance management skills
Knowledge and understanding of compensation components for Faculty
Knowledge and understanding of medical practice management principles, policies, regulations, and procedures
Administrative planning and leadership skills
Knowledge of clinical operations and/or administration in academic medicine environment
Knowledge and understanding of grants and/or contracts development and management
Knowledge of budgeting, fiscal management, and human resources management systems and processes
Demonstrated leadership skills in the development and implementation of complex administrative programs
Background and Health Clearance Required
Application Process
Ensure your application is complete and signed
About the Company
The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is an independent, non-profit biomedical research organization located in Torrance, California. Researchers work to unravel the mysteries of various diseases, and their discoveries have led to significant medical advancements.
