Administrative Manager

About This Role

An Administrative Manager for the Chicago Police Department's Education and Training Group is responsible for procurement actions and related administrative duties. This role involves managing staff, overseeing budgets, and coordinating with various internal and external stakeholders.

Responsibilities

• Prepare reports on productivity/performance, operating and personnel costs, and administrative work operations for management review
• Address concerns tied to ETG budget management while coordinating with vendors and adhering to contract specifications and documentation
• Prepare reports and presentations tied to ETG budget and resource allocation
• Manage staff engaged in various administrative and clerical support activities including purchasing, timekeeping and payroll, personnel processing, record keeping, facilities maintenance, voucher processing, and accounts payable functions
• Develop and implement administrative work procedures to ensure the efficiency of support functions and office operations
• Prepare budgets and oversee the maintenance of accounting and financial records and prepare various fiscal reports to account for corporate and non-corporate fund expenditures
• Coordinate the preparation of contract specifications and documents for the purchase of equipment, professional services, and other goods and supplies
• Coordinate with vendors, consultants, and City personnel to facilitate the implementation of new information systems and acquisition of new computer equipment
• Oversee the preparation of operation and special program budgets
• Coordinate work efforts with the Department of Finance on accounts payable functions, authorizing payment to vendors for goods and services received
• Advise management on budgetary requirements and personnel rules, policies, and procedures
• Administer personnel programs at the district or departmental level including employment hiring and processing, progressive discipline, and employee relations functions
• Ensure proper maintenance of facilities including provision of needed custodial services and maintenance and storage of records
• Establish work standards and evaluate staff performance
• Prepare grant applications for federal and state funding of programs, as required
• Participate in projects to streamline administrative and programmatic procedures to create cost efficiencies

Requirements

• Nine years of budgetary, personnel, or office administration experience, of which two years are in a supervisory role related to the responsibilities of this position, OR
• Graduation from an accredited college with an associate

degree in business administration, public administration, or a directly related field, plus seven years of budgetary, personnel, or office administration experience, of which two years are in a supervisory role related to the responsibilities of this position, OR