This is an important, front-line Administrative Manager position within the Department of Educational Leadership and Policy (ELP). The role works closely with the department chair and faculty leadership to coordinate the operational, financial, and HR priorities of the department, ensuring efficient management in accordance with policy and law, and in concert with strategic objectives.
Responsibilities
Relieve the Chair of day-to-day operational decisions and manage the administrative functions of the department, including budgeting, financial operations, and reporting
Serve as electronic office manager (EOM) and maintain OHS contacts list for the Department, including two centers (ERC, CCCSE) and the Option III program (Executive Ed.D.)
Work closely with the Chair, department accountant, Dean's Office, and Provost in oversight of department budget
Review and final approve documents (deposits, transfers) for quality control and compliance at the department level and one center (ERC)
Coordinate space needs for department faculty, staff, and students, working closely with the Dean's Office Facilities and ELP Procurement Coordinator
Responsible for annual departmental inventory certification
Coordinate faculty candidates and special guest visits, including travel, itinerary, and event planning
Provide human resources functions for the department and the Option III program (Executive Ed.D.), reviewing appointments for compliance with relevant policies
Act as departmental HR Partner, I-9 partner, absence partner, and timekeeper for the entire department
Process faculty, visiting scholars, and student (TA, GRA, GA) appointments
Review human resources and payroll costing data regularly to ensure proper use of funding, ensuring adjustments are done in a timely manner and in accordance with funding stipulations
Plan, direct, and update staff job descriptions
Serve as human resources contact for faculty and students
Assist the Chair in all faculty matters
Coordinate the non-tenure track and tenured/tenure track recruitment process including advertising on the UT Faculty web site, reviewing prior approval request documents (PAR), creating/editing offer letters in accord with the PAR, and monitoring funding commitments
Manage the annual promotion and tenure project cycle and ad hoc promotion and tenure committees
Manage other faculty review processes, such as comprehensive periodic review, faculty annual review, third year review, and peer teaching observations
Manage new faculty files, faculty recruiting documentation, reports, spreadsheets, and other administrative needs, including the management of FRA/SRA requests
Manage the tenured/tenure-track and non-tenure track merit process
Millions of jobs, with real people getting hired every day
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1,000,000+
Tailored applications submitted
Collaborate with Department Chair as it pertains to faculty financial implications, faculty fellowships, endowed academic positions, and new hire packages
Coordinate spring, summer, and fall faculty appointments
Supervise and manage administrative staff in department and assist with staff training, recruitment, on-boarding, and separation for direct reports
Primarily responsible for hiring, evaluating, and supervising student workers in coordination with Graduate Coordinator
Serve as liaison with the Dean's office, other departments on campus, professional organizations, etc.
Counsel, advise, and interact with faculty, staff, and students on a variety of university policies
Interact with research partners while effectively representing the department, college, and university in a manner that supports the department's strategic initiatives
Oversee the maintenance and updates of department web site
Serve as records management contact for department
Maintain staff and faculty personnel files
Requirements
Bachelor's degree
Five years of financial, human resources, and administrative management experience in large organizations, preferably in a higher education environment
Expert time management and organizational skills, with attention to detail
Demonstrated skills of tact, diplomacy, and excellent judgment in dealing with others
Professional demeanor
Ability to work standard office hours and maintain regular attendance
Demonstrated skills in strategic planning
Exceptional customer service with professional written and verbal communication skills
Ability to work efficiently under pressure and with frequent interruptions
Ability to focus and meet competing deadlines
Ability to take initiative and work independently yet can lead and follow as part of a team
Experience and discretion in dealing with confidential and sensitive information
Nice to have:
Working knowledge of UT Austin and state purchasing and budgeting rules and procedures
Working knowledge of UT Austin systems DEFINE, Workday, FRMS
Experience with faculty recruitment and promotions
More than five years of financial, human resources, and administrative management experience in higher education
Proven record of workforce planning and employee development
Experience and familiarity with The University of Texas at Austin, its policies and procedures
Experience working in an academic environment and with faculty
Important Details
Earliest Start Date: May 08, 2026
Position Duration: Expected to Continue
Schedule: Monday-Friday, 8 a.m. - 5 p.m. with the possibility of a flexible work arrangement (hybrid/remote and on-campus); extended work hours may be required during department events
Application Process
Submit your resume/CV
Provide 3 work references with their contact information; at least one reference should be from a supervisor
Submit a letter of interest
About the Company
The Department of Educational Leadership and Policy (ELP), located in the UT College of Education, trains scholars, practitioners, and educational leaders for PK-12 public schools, higher education, and the education policy arena. It prepares change-makers to serve as superintendents, school principals, professors, researchers, and student affairs professionals. ELP has 25 full-time faculty, five full-time staff, and 300 graduate students currently enrolled. It also hosts three research centers and many other research/practice projects led by faculty.
