About This Role
Supporting the Board of Directors in their daily administrative, financial, and operational tasks is the core of this management role. The manager will oversee member services, loan evaluations, regulatory compliance, human resources, and payroll, as well as managing investment and property portfolios. This individual will act as the main operational link, attending board meetings and liaising with the Suruhanjaya Koperasi Malaysia (SKM) on behalf of the Board.
Responsibilities
- Attend Board of Directors (BOD) meetings twice a month and prepare official, accurate meeting minutes
- Present critical updates to the Board, including membership status reports, loan applicants requiring approval, correspondence needing BOD attention, and staff matters
- Ensure monthly Board of Directors allowances and meeting allowances are calculated and prepared by the 1st week of every new calendar month
- Assist in preparing comprehensive documentation for Annual General Meetings (AGM) and Kawasan AGM
- Liaise directly with SKM on regulatory matters on behalf of the BOD
- Monitor daily office administrative tasks and manage staff workflows for both the Main Office and the cooperative's BHP Station
- Oversee membership transactions and financial operations to ensure daily activities run smoothly and in order
- Handle end-to-end recruitment matters, screen candidates, arrange interview appointments for the BOD, and manage onboarding procedures (appointment letters, confirmation letters, staff orientation)
- Manually prepare monthly payroll (Main Office) in compliance with statutory requirements, coordinating with Finance for timely processing
- Ensure prompt monthly submission of government forms (EPF, SOCSO, EIS, and PCB)
- Liaise with government statutory bodies for legal and administrative requirements
- Maintain updated staff personal profiles and leave records
- Compile and submit data to the Tax Consultant for yearly EA Form preparation
- Support the evaluation of new investment ventures, properties, or retail projects
- Resolve complex queries from cooperative members (teachers and education staff) regarding benefits, dividends, and claims
- Execute ad-hoc projects and events as directed by the BOD Management
Requirements
- Diploma or Bachelor's Degree in Business Administration, Finance, Accountancy, Co-operative Management, or a related field
- Minimum 5 years of supervisory or assistant management experience, ideally within a cooperative (koperasi), financial institution, or credit society
- Experience recording meeting minutes and presenting to executive boards is highly preferred
- Proficient in Microsoft Office (Excel, Word), manual payroll computation, and basic accounting software
