Administrative Manager

About This Role

An Administrative Manager provides proactive executive support to the Vice President of Biotechnology, leads a team of Administrative Coordinators, and helps the Biotechnology Leadership Team execute priorities, meetings, events, and department-wide processes. This role combines executive support, people leadership, and oversight of department-wide administrative services. Success requires sound judgment, discretion, organization, resourcefulness, collaboration, and composure in a fast-paced, evolving environment.

Responsibilities

• Report directly to the Vice President of Biotechnology and provide detailed, proactive executive support, including calendar management, meeting preparation, travel coordination, expense reports, budgets, and invoices
• Lead, supervise, and coordinate the work of the department’s Administrative Coordinators, including workload planning, delegation, coaching, career development, and performance management
• Provide functional support to the Biotechnology Leadership Team and help plan and execute department-level projects, events, and meetings
• Serve as a key administrative contact for Human Resources processes, including position management, hiring and onboarding, document verification and time entry; coordinate execution with Administrative Coordinators across the department
• Design, improve, and maintain effective administrative workstreams, processes, reports, files, and document-management practices
• Coordinate department and leadership meetings, including logistics, agendas, minutes, action tracking, and distribution of materials
• Prepare and proofread correspondence, spreadsheets, presentations, reports, and other business documents
• Research issues, evaluate options, and recommend practical solutions
• Lead, participate in, or support company functions, committees, and cross-functional teams
• Perform other duties as assigned

Requirements

• Bachelor’s degree or an equivalent combination of education and relevant experience
• At least four years of administrative or related experience, such as executive support, project or program management, or event planning
• Direct experience providing executive-level or senior executive-level administrative support
• Direct experience leading an administrative team
• Demonstrated discretion, sound judgment, and commitment to confidentiality
• Strong interpersonal skills and the ability to work independently and collaboratively across the organization
• Excellent organization, attention to detail, time management, and ability to manage competing priorities and deadlines with composure
• Excellent written, verbal, and interpersonal communication skills
• Strong problem-solving skills, including the ability to research issues and recommend solutions