About This Role
This administrative manager role supports the field operations of a company that provides engineering and field support services for secondary battery production equipment, with a focus on laser equipment. The manager coordinates communication between the Korean headquarters and U.S. site teams, and oversees administrative, general affairs, and employee support operations to ensure smooth field execution.
Responsibilities
- Manage assignment status, schedules, and operational updates for business travelers and local employees across five sites
- Coordinate flights, hotels, rental cars, transportation, arrivals, and departures
- Manage dormitories, guest houses, hotels, housing assignments, contracts, move-ins, move-outs, and occupancy status
- Support utility setup, internet access, living arrangements, and issue resolution during stays
- Support communication with customers and internal departments, including Korean-English interpretation when applicable
- Manage corporate registration documents, business records, meeting minutes, and operational documentation
- Track key contracts, renewal schedules, and supporting documents
- Review fixed and variable costs, organize invoices and receipts, and support expense settlement
- Reconcile corporate card transactions with receipts, classify expenses, and prepare settlement materials
- Support contracts, usage, maintenance, and cost review for the Michigan corporate office and Ohio office
- Manage corporate insurance including health, workers’ compensation, auto, building, and housing insurance
- Manage vehicle purchase, lease, rental, assignment, registration, insurance, inspection, and repair schedules
- Track IT equipment, office furniture, rental items, and other company assets and supplies
- Coordinate cleaning, facility, security, pest control, lawn care, and other maintenance vendors
- Support physical asset checks, asset tagging, and asset register updates
- Support other administrative and general affairs projects required for corporate operations
Requirements
- Minimum 5 years of experience in administration, general affairs, office operations, or business support
- Ability to communicate in English for work-related matters
- Proficiency in Microsoft Outlook, Word, and Excel
- Ability to manage multiple schedules and tasks systematically and adapt to changing priorities
- Ability to review and organize documents and cost-related materials accurately
- Strong communication skills for employees and external vendors
- Ability to commute to or relocate to Lansing, Michigan before start date
- Ability to start within approximately one month after interview