About This Role
An administrative professional with strong organizational and communication skills will manage general office administration, support senior staff, and ensure smooth daily operations. This role involves handling correspondence, maintaining records, and assisting with various departmental needs.
Responsibilities
- Manage general office administration including scheduling meetings, maintaining calendars, and coordinating diary management for senior staff
- Handle incoming and outgoing correspondence, including email management and document distribution
- Maintain and organize filing systems, both physical and digital, ensuring documents are easily retrievable and properly archived
- Prepare reports, presentations, and other business documents as required by various departments
- Coordinate office supplies inventory and place orders to ensure smooth operations
- Support the reception function, including greeting visitors and managing enquiries professionally
- Liaise with internal departments and external stakeholders to facilitate communication and resolve administrative issues
- Assist with data entry and maintaining accurate records in company databases
- Support event coordination and meeting arrangements as needed
- Perform general administrative duties and assist other team members to achieve departmental objectives
Requirements
- Proven experience in an administrative or office management role, preferably within a commercial or industrial setting
- Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
- Excellent written and verbal communication skills in English
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and general IT competency
- Attention to detail and commitment to maintaining accuracy in all administrative work
- Professional demeanor with the ability to interact effectively with colleagues at all levels and external contacts
- Strong time management skills and the ability to work independently as well as part of a team
- Flexibility and willingness to adapt to changing business needs
Nice to have:
- Proficiency in Bahasa Malaysia
- A valid driving license and reliable transportation
