Administrative Coordinator - Urology

About This Role

The Administrative Coordinator supports the head of a department, care center, or division within the Milton and Carroll Petrie Department of Urology, which is a leader in clinical practice, education, and research. This individual will oversee 1-2 administrative direct reports and manage administrative and office service activities, including purchasing, payroll, records control, and human resources.

Responsibilities

• Answer routine and specific inquiries, directing them to the appropriate department or individual when necessary
• Assist in maintaining and monitoring the budget and grant allocations, preparing required documents for review and approval
• Initiate and follow through on human resources and payroll transactions, generating weekly payroll submissions
• Maintain liaison with human resources and payroll to coordinate and resolve issues
• Ensure adequate restock of supplies for the department, taking inventory and requisitioning merchandise
• Collaborate with Purchasing to secure the best pricing for equipment and supplies
• Track expiration of vendor contracts and renew as needed
• Assist in the planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships
• Assist in the development and coordination of informational packets for participants
• Transcribe and distribute minutes
• Develop, update, and/or revise informational flyers, brochures, leaflets, and mailings
• Research, locate, and compile information for reports
• Assemble and categorize figures for computation and calculations
• Prepare statistical reports
• Check materials submitted for supervisor's attention to ensure all relevant data, authorizations, and pertinent information are included
• May assist supervisor with the completion of grant applications, special projects, and JCAHO and other survey preparations
• Mentor, train, and/or conduct orientation for new office support staff and monitor performance
• Coordinate administrative, secretarial, and/or general office support coverage
• Assign work, set deadlines, and supervise the work of assigned staff
• Perform other related duties

Requirements

• Bachelor's Degree or equivalent combination of applicable experience and education
• 5 years related administrative or business experience required
• Some supervisory experience preferred

About the Company

The Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, over 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. It advances health for all people by taking on complex healthcare challenges, discovering and applying new scientific learning, developing safer treatments, educating future medical leaders, and supporting local communities with high-quality care. Mount Sinai offers comprehensive healthcare solutions from birth through geriatrics, leveraging innovative approaches and focusing on patients' needs. The Health System includes over 9,000 primary and specialty care physicians, 13 joint-venture outpatient surgery centers, and more than 30 affiliated community health centers. It is consistently ranked by U.S. News & World Report's Best Hospitals and its Icahn School of Medicine is highly ranked in NIH funding and research dollars per investigator.