Administrative Clerk - Mailroom

About This Role

This full-time, in-person Administrative Clerk position supports the day-to-day operations of the mailroom within the Subrogation Division. The role involves processing incoming and outgoing mail, scanning documents, and operating mailroom machinery.

Responsibilities

• Process all incoming and outgoing mail
• Manually monitor email folders and prepare documents to be scanned, including subpoenas and legal correspondence
• Scan documents for all departments
• Prepare outgoing certified mail
• Log items arriving with tracking numbers (e.g., FedEx, UPS) into an Excel spreadsheet
• Operate mailroom machinery, including postage machine, copiers, telephone and voicemail systems, and computers
• Pick up and deliver mail to departments within the office

Requirements

• 0-1 years of experience within an entry-level position
• Working knowledge of or ability to learn to use office equipment, including copiers and printers, fax machines, and phone systems
• Familiarity with Microsoft Office Products
• Very strong attention to detail and organizational skills
• Professional written and verbal communication skills
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Maintain confidential information
• Demonstrate integrity and honesty in all aspects of job performance
• Maintain a professional demeanor in all communications
• Ability to push and pull a mail cart
• Ability to lift up to 30lbs

Benefits

• PTO, Paid Holidays, and Volunteer Days
• Eligibility for health, vision, and dental coverage
• 401(k) plan participation with company match
• Flexible spending accounts
• Tuition Reimbursement
• Eligibility for company-paid benefits including life insurance, short-term disability, and parental leave
• Remote and hybrid work options

About the Company

Machinify is a leading healthcare intelligence company with expertise across the payment continuum, delivering value, transparency, and efficiency to health plan clients across the country. Deployed by over 85 health plans, including many of the top 20, and representing more than 270 million lives, Machinify brings together a fully configurable and content-rich, AI-powered platform along with best-in-class expertise.