Administrative Business Partner

We’re seeking an Administrative Business Partner to provide support to senior leaders on our Engineering, Product and Design leadership team

In this role, you’ll play a crucial part in keeping the team organized, motivated, and operating efficiently

Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator

You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion

Manage complex calendars with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment

Support leaders by helping track team OKRs, attend cross-functional meetings and escalate gaps or obstacles to ensure achievement of team goals

Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges. Assist executives with building positive relationships with their team and cross-functional partners

Adapt swiftly to organizational changes, expansions, and onboarding of new team members, offering a platform for addressing concerns and brainstorming solutions with leaders

Support executives with managing team meetings, draft agendas and presentation decks, track action items and take meeting notes

Coordinate events and off-sites by researching and selecting venues and vendors, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget. Work closely with the Global Events Team to facilitate large scale, global, and virtual events (e.g., all-team meetings, webinars, conferences, etc)

Take charge of the leader’s employee morale, recognition and travel budgets. Coordinate domestic and international travel, hotel accommodations and transportation for the executives and their teams events as needed

Bachelor’s/Master’s degree in a relevant field such as Business Administrative or equivalent experience

Proficient in tools such as Google Suite, Slack, Workday, Expensify, and Navan

A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders

Solid track record of handling confidential information with the utmost integrity

Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision

Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment

Minimum of 4 years of administrative experience, including minimum of 2 years supporting VP and Director level executives within the tech industry