Administrative Assistant to the Chief Operations Officer

About This Role

This administrative assistant role supports the Chief Operations Officer, handling day-to-day tasks that ensure the smooth functioning of the COO's office. The position requires a dependable, detail-oriented, and resourceful individual to manage scheduling, document preparation, communications, and general office operations.

Responsibilities

• Provide general administrative support to the COO, including scheduling appointments and meetings
• Assist with select personal assistant duties as needed, including coordination of personal appointments, errands, and confidential matters
• Prepare, edit, and format documents, reports, and presentations
• Answer phone calls, take messages, and respond to basic inquiries
• Coordinate and arrange travel logistics, including booking flights, hotels, and transportation
• Assist in maintaining organized filing systems for both electronic and paper documents
• Support project tracking and follow-up on assigned tasks and deadlines
• Handle basic expense reports and invoice processing
• Order and maintain office supplies for the COO
• Assist in coordinating company events, meetings, and special projects
• Support the internal marketing team with scheduling, organizing promotional materials, coordinating campaigns, and assisting with internal communications initiatives
• Maintain confidentiality of sensitive information

Requirements

• High school diploma or equivalent required; Associate
• 2 -4 years of administrative or office support experience
• Strong organizational and multitasking skills
• Good written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Professional demeanor and strong attention to detail
• Strong work ethic and reliability
• Time management and ability to meet deadlines
• Adaptability to shifting priorities
• Positive attitude and willingness to learn

Benefits

• 401(k)
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Vision insurance
• Health savings account
• Life insurance
• Referral program

About the Company

Salient Global Technologies (SGT) is a holding company in the telecommunications and technology sector, providing vertically integrated solutions from design and manufacturing to installation, integration, deployment, and testing. The company is ISO9001 and AS9100 RevD certified, and operates across multiple business units, including Manufacturing, Infrastructure & Network Services, Professional Services, and Telecommunications & Wireless Services.