Administrative Assistant to the Chief Commercial Officer

About This Role

Supporting the Chief Commercial Officer (CCO) with operational tasks is the core of this role within Smith Entertainment Group, requiring a strong understanding of all commercial revenue streams. The role emphasizes high-level calendar management, detailed meeting preparation, thorough post-meeting documentation, and complex travel coordination, all while safeguarding confidential information.

Responsibilities

• Oversee and optimize high-level calendars for the Chief Commercial Officer, efficiently coordinating meeting spaces, times, logistics, and invitee lists across internal departments and external partners
• Prepare, organize, and set meeting agendas, ensuring all participants are aligned prior to discussions
• Proactively compile and distribute meeting talking points, pre-read materials, and background context days in advance to ensure thorough preparation for all attendees
• Attend key meetings to capture detailed notes, actionable takeaways, and facilitate structured postmortem summaries for meetings, key events, and milestone initiatives
• Track action items following meetings and follow up with team members to ensure prompt execution
• Maintain strict confidentiality regarding sensitive materials, proprietary business data, and strategic executive conversations
• Coordinate comprehensive travel arrangements (flights, lodging, ground transportation, and detailed itineraries) for the CCO
• Support travel coordination for other leadership-level team members as needed, aligning seamless logistics with macro-level SEG leadership initiatives, C-Suite trips, corporate events, and off-sites
• Serve as a seamless connector across Corporate Partnerships, Premium, and Memberships, fostering cohesive communication and operational alignment across SEG sister properties
• Actively contribute to the well-being and positive culture of all employees under the CCO, helping maintain a supportive work environment
• Plan, schedule, and coordinate team milestone celebrations, achievements, and employee recognition events
• Manage internal administrative budget needs and supplies for the CCO’s immediate office
• Coordinate, order, track, and manage the distribution of internal team or client gifting items

Requirements

• 3+ years as an Executive Assistant, High-Level Administrative Assistant, or Office Manager (experience in sports, entertainment, or revenue operations preferred)
• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field
• Advanced proficiency in Google Workspace (Google Suite)—including Gmail, Google Calendar, Google Docs, Google Sheets, Google Slides, and Google Drive—with an ability to quickly master company-specific software
• Demonstrated capability in calendar management and familiarity with facility scheduling across multiple campus footprint locations