Administrative Assistant - Parks and Recreation

About This Role

This administrative assistant position provides essential clerical and customer service support for the daily operations of the Parks and Recreation department. The role involves managing office supplies, handling park reservations, and assisting the public with information and scheduling.

Responsibilities

• Receive and fill office supply requests
• Make park reservations for the general public
• Schedule Harbor Fishing Tournaments
• Copy, fax, and scan documents
• Prepare spreadsheets
• Pay utility bills
• Prepare invoices
• Update calendars
• Maintain web pages
• Answer telephones and greet visitors
• Provide information and assistance
• Take messages and refer to appropriate personnel
• Perform related duties

Requirements

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years
• Knowledge of modern office practices and procedures
• Knowledge of computers and job-related software programs
• Knowledge of customer service principles and practices
• Skill in the maintenance of files and records
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier
• Skill in oral and written communication

Important Details

• Supervisory and Management Responsibility: None

About the Company

This position provides clerical and customer service support for assigned department operations.