About This Role
Supporting the Parks and Recreation department, the Administrative Assistant performs a variety of administrative services. This role involves assisting management with tasks such as tracking and compiling information, preparing reports, and handling correspondence, including confidential information.
Responsibilities
- Provide responsible and complex administrative and clerical duties in support of an assigned area of responsibility
- Process and proofread a wide variety of reports, letters, memoranda, and statistical charts; type from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
- Maintain a calendar of activities, meetings, and various events; coordinate activities with other City departments, the public, and outside agencies
- Screen office and telephone callers; provide front counter assistance, including accepting applications, providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems, and precedents relating to assigned responsibilities
- Attend a variety of meetings; prepare and compile agenda packets; take and prepare minutes; transcribe and disseminate information as appropriate
- Maintain detailed and accurate records; provide, create, and submit reports as required
- May prepare and maintain payroll for assigned division
- Maintain department filing, records, and rosters; develop, implement, and modify filing systems
- Operate a variety of office equipment including copiers, facsimile machines, and computers; input and retrieve data and text; organize and maintain disk storage and filing
- Maintain inventory of supplies; obtain estimates for ordering purposes; order supplies as needed; ensure compliance with policies and procedures
- Prepare a variety of documents for the purchase of supplies and equipment
- Perform related work as required
Requirements
- Have successfully completed at least two (2) years of college coursework in business administration, public administration, or a related field from an accredited college
- One (1) to three (3) years performing intermediate administrative work
- Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field may substitute on a year-for-year basis for the required experience or education
- To claim Veterans’ Preference, candidates must attach to the application a copy of military separation papers (DD214) and service-connected disability documentation (if applicable) to meet eligibility requirements as stipulated by Florida Statutes
Benefits
- Employees may be required to work immediately before, during, and/or after an emergency
