Administrative Assistant, Operations & HR

About The Company Scene Health is a pioneering healthcare organization dedicated to transforming medication adherence through its innovative 360° model of care. By integrating personalized video coaching, educational content, and motivational strategies, Scene Health addresses the widespread issue of medication non-adherence, which costs the healthcare industry approximately $500 billion annually. The company's mobile application facilitates seamless communication between patients and their care teams, including pharmacists, nurses, and health coaches, via daily video check-ins accessible anytime and anywhere. This approach not only enhances medication compliance but also makes the process engaging and supportive, empowering patients to overcome barriers related to social determinants of health. Scene Health’s mission is to improve health outcomes by fostering collaborative, technology-driven solutions that bring healthcare professionals, patients, and their families together in a shared effort to achieve better adherence and overall wellness.

About The Role The Operations and HR Administrative Assistant plays a vital role in supporting the operational, cultural, and organizational functions of Scene Health. This position is responsible for providing comprehensive administrative assistance across various HR functions including recruitment, onboarding, payroll processing, and maintaining employee records. The role ensures the smooth functioning of day-to-day operations, promotes compliance with company policies, and facilitates effective communication within the organization. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality. They will serve as a key point of contact for employee inquiries, assist in coordinating HR activities, and support administrative workflows to enhance overall efficiency. This position offers an excellent opportunity to contribute to a dynamic healthcare company that is making a meaningful impact on medication adherence and patient health outcomes.

Qualifications

• Bachelor’s Degree in Business, Human Resources, or related field, or 4 years of relevant experience
• Proficiency in Google Suite and Microsoft Office Suite
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Ability to handle multiple tasks simultaneously with attention to detail
• Experience with data entry, recordkeeping, and reporting
• Knowledge of HR processes such as recruitment, onboarding, payroll, and compliance
• Ability to maintain confidentiality and exercise discretion
• Problem-solving skills and proactive approach to work

Responsibilities

• Assist in recruitment efforts, including posting job openings, screening candidates, and coordinating interviews
• Support onboarding processes for new hires, ensuring a smooth integration into the company
• Maintain accurate employee records and HR databases
• Assist with payroll processing and benefits administration support
• Provide administrative support for employee relations and communication
• Ensure compliance with company policies and relevant employment laws
• Prepare reports and documentation related to HR activities and organizational metrics
• Manage scheduling for interviews, meetings, and training sessions
• Conduct routine audits of HR and operational processes to ensure accuracy and efficiency
• Develop and improve workflows and administrative procedures as needed
• Support additional duties and projects as assigned by management

Benefits

• Competitive salary and comprehensive benefits package
• 401(k) retirement savings plan with company match
• Employee Assistance Program (EAP) for personal and professional support
• Opportunities for professional growth and development
• Flexible work arrangements (Remote/Hybrid/On-site options based on role and location)

Equal Opportunity

Scene Health is committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, gender identity, national origin, ancestry, citizenship, age, physical or mental ability, legally protected medical conditions, family care responsibilities, military or veteran status, marital status, domestic partnership, sexual orientation, or any other protected class under applicable law. We welcome all qualified candidates who are eligible to work in the United States. Please note that we are currently unable to sponsor visas.