About This Role
This administrative assistant position supports the Administrative Division, which oversees and provides a wide variety of administrative support services to the district. The role involves routine administrative tasks, maintaining office files and records, and performing office automation duties, including serving as a back-up Information Receptionist.
Responsibilities
- Administer a variety of routine USAO support activities
- Produce a variety of documents using varied and advanced word processing software functions
- Store, retrieve, edit, and print a variety of documents with complex formats such as graphics or tables within the text
- Maintain office supplies and other commonly used items
- Maintain adequate supplies in copy and mail rooms
- Assist with operating a copy machine; collating and stapling materials; basic troubleshooting of copiers and printers
- Assist with preparing travel authorization requests
- Assist records management program in accordance with USAO policy
- Serve as back-up Receptionist; receive visitors to the USAO and refer each visitor to the appropriate person or office; answer telephones and refer callers to staff members or take messages as appropriate; receive and review incoming mail
- Escort a variety of authorized guests throughout USAO facility to perform contract functions
Requirements
- You must be a U.S. Citizen or National
- Initial appointment is conditioned upon a satisfactory pre-employment adjudication, including fingerprint, credit and tax checks, and drug testing
- Continued employment is subject to a favorable adjudication of a background investigation
- You must be registered for Selective Service, if applicable
- Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement
- You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position
- GS-5: One full year of specialized experience equivalent to the GS-4 level, defined as experience providing clerical support in an office setting, including managing front desk or general office operations (e.g., answering phones, assisting visitors, and handling mail); reviewing documents for accuracy and assisting with processing forms or requests; maintaining files and records; and utilizing automated software to prepare documents, reports, correspondence, and other related materials
- OR Four years of education above the high school level
- OR Combination of Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience
