About This Role
This administrative assistant role provides mid-level support to a specific program area and its daily functions within the division. The position involves managing information, preparing documents, and coordinating various administrative tasks to ensure efficient program operations.
Responsibilities
- Perform mid-level administrative support work for an assigned program area and its daily operations
- Disseminate program information
- Prepare and edit reports and documents
- Compile and maintain program data
- Coordinate appointments and meetings
- Provide guidance to others
- Develop and maintain filing and record-keeping systems
- Manage scheduling and administrative workflows
- Respond to inquiries regarding rules, policies, and procedures
- Support communication between program staff and other departments
- Assist with the distribution of program materials
- Coordinate administrative support across assigned functions
- Ensure consistent, organized, and efficient administrative support for the assigned program area
Requirements
- High school diploma or GED
- 2+ years of clerical, secretarial, administrative support, technical program support, human resources, or program administration experience
- Typing speed of 45+ WPM (10 or fewer errors)
Nice to have:
- Computer operations experience
- Typing speed of 55+ WPM
Important Details
- Travel: None (position may make day trips, but no overnight trips)
- Work Site Visits: No
- Study Material: No
- Pre-Service Training Academy Required: No
- Hazardous Duty/Longevity Position: Longevity
Application Process
- Applicants must submit both a resume and a completed application to be considered
- Both documents should include sufficient work history to assess qualifications
- Log in to the CAPPS application portal regularly to monitor status changes or updates
- Attach a valid government-issued photo identification card
- Attach a social security card or proof of authorization to work in the United States
- Attach proof of education (official diploma or transcript)
- Outside applicants will be required to submit to pre-employment drug testing as a condition of employment
- To receive military preference, you are required to provide proof by attaching the necessary documentation to this job application
- Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position; go to CAPPS Recruit to register or login and access your profile
