About This Role
Supporting the Chief Academic Officer, this administrative assistant role provides secretarial and clerical assistance to the River Run Administrative Services Instruction department. The position also supports projects and tasks related to the department's goals and programs.
Responsibilities
- Assist the Chief Academic Officer in general administrative operations
- Report regularly to the Chief Academic Officer regarding developments, issues, or problems within the school division that require attention or action
- Assist incoming callers and visitors by responding to questions, inquiries, and requests for information and services
- Prepare and process purchase orders for supplies, goods, and materials for the Chief Academic Officer
- Develop, implement, and maintain efficient office systems and procedures
- Compose correspondence and other materials for the Chief Academic Officer and obtain required signatures on letters and reports
- Draft communications for distribution to staff as requested
- Direct incoming and outgoing correspondence for the Chief Academic Officer
- Organize and maintain files, records, and filing systems as directed
- Maintain the Chief Academic Officer
- Establish and maintain record-keeping systems for programs under the supervision of the Chief Academic Officer
- Collect, organize, and format data into appropriate reporting structures
- Coordinate payroll processes for the Instruction Department
- Oversee support staff within the Instruction Department
- Serve as backup Administrative Assistant for the Executive Directors of Elementary or Secondary Education as needed, as well as other Instruction support staff functions as needed
- Maintain current and historical data related to school closures, dismissals, and delayed openings
- Support the Instruction Department budget
- Maintain inventory and organization of the mailroom within the River Run Administrative Services building
- Collaborate with Human Resources, Information Technology, and Finance on onboarding new Instruction Department employees to ensure appropriate resources and access are provided
- Triage parent concerns, respond as appropriate, and escalate issues when necessary
Requirements
- High School Diploma or GED
- A minimum of two (2) years working within an office setting, ideally serving as an Executive Assistant
- Demonstrated ability to deliver excellent client service
Benefits
- Monthly PTO accrual
- Robust healthcare benefit plans
- Enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match