Administrative Assistant - Administrative Services

Position Type:
Paraprofessional - Admin/Administrative Assistant

PRIMARY PURPOSE:

• To handle the secretarial duties involved with Administrative Services on a daily basis in a confidential manner.

QUALIFICATIONS:
Education/Certification:

• High School Diploma or equivalent

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of basic computer and keyboarding skills
• Bilingual preferred

EXPERIENCE:

• Prior secretarial experience at a school or administration level
• Basic knowledge of school district operation

MAJOR RESPONSIBILITIES AND DUTIES:

• Answer telephones, respond to inquiries or route calls to appropriate person.
• Demonstrate effective communication, public relations, and interpersonal skills
• Enter data in Skyward, Eduphoria, DocuShare, Munis, and Google applications
• Work well with others, exhibit exceptional diplomacy, and maintain confidentiality
• Maintain filing system for all types of correspondence, reports, etc.
• Support the needs of Counseling, Health Services, and Executive Directors.
• Assist with student enrollment
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• None

WORKING CONDITIONS:
Mental Demands:

• Writing routine reports and correspondence
• Interacting with the public and other staff and occasionally meeting multiple demands from several people
• Interpreting a variety of instructions furnished in written, oral diagram, or schedule form.

Physical demands/environmental factors:

• Continuous typing
• Reaching with hands and arms and frequently repeating the same hand, arm or finger motion.
• Lifting/moving up to 10 pounds such as supplies of copier paper.
• Moderate noise level in the work environment.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.