Administrative Assistant

Role- Administrative Assistant

Duration- Contract

Location- 3151 Briarpark Dr, Houston, TX 77042 (Onsite)

Pay Rate: : $18.00 - $27.00

Work Schedule -Monday/Thursday 9 hours / Friday 4 hours

Category: Administrative/Clerical

NON- Exempt

Position Summary

Client is seeking a highly organized and detail-oriented Administrative Assistant to support our Houston office. The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the office. This role supports managers, teams, and departments by handling routine office tasks, coordinating schedules, maintaining records, and facilitating effective communication. The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Provide administrative support to management, engineering teams, and project personnel.

Welcome and escort visitors and guests while maintaining an accurate and up-to-date visitor sign-in log.

Coordinate and arrange lunch catering services for company meetings, training sessions, and special events.

Serve as the primary coordinator for vendor lunch-and-learn events, ensuring seamless scheduling, catering logistics, attendance documentation, and reporting.

Track office supplies and place orders as needed.

Maintain up to date Distribution List and Office Directory.

Report facility maintenance issues to Building Management.

Support onboarding activities and administrative processes for new employees.

Assist with special projects and other duties as assigned.

Provide administrative support to management and team members.

Handle confidential information with discretion and professionalism.

Perform other administrative duties as assigned.

Required Qualifications

High school diploma or GED required; Associate's degree preferred.

Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Strong verbal and written communication skills.

Excellent organizational and time-management abilities.

Equal Employment Opportunity

NLB Services is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable law.

Reasonable Accommodation

NLB Services provides reasonable accommodations during the recruitment process as required by law. Applicants requiring an accommodation due to a disability, pregnancy-related limitation, or sincerely held religious belief, practice or observance may contact their recruiter or email notifications@nlbservices.com.

Benefits

Based on employment status and assignment, eligible employees may receive benefits, such as Medical, Dental and Vision Insurance, Health Insurance, Disability Insurance, etc. Eligibility and benefit terms vary by assignment.

Other Important Terms

• Applicants must be legally authorized to work in the United States.

• Any employment offer may be contingent upon job-related screening, employment eligibility verification and other requirements permitted by applicable law.

• Following a conditional offer of employment, candidates may be required to complete job-related background screening, which may include criminal history checks and/or drug testing, as applicable and permitted by federal, state, and local law.

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