About This Role
An Administrative Assistant manages clerical and general office procedures for the Corps, ensuring smooth daily operations. This role suits an organized individual capable of handling multiple tasks and maintaining effective relationships with staff and the public.
Responsibilities
- Establish and maintain effective working relationships with employees, other agencies, and the public
- Draft written responses or replies by phone or email, and respond to regularly occurring requests for information
- Responsible for establishing priorities and meeting deadlines as directed
- May be responsible for actions related to payroll processing, including time off requests and approval of timecards
- Keep Corps management team apprised of appointments, office situations, administrative needs, property issues, and supplies needed
- Maintain files in compliance with The Salvation Army (TSA) systems, including correspondence, financial materials, and all corps office-related data
- Collect data, track, and implement statistics as needed
- Regulate for proper compliance to TSA policy all necessary paperwork for Safe from Harm (SFH), and maintain full and accurate records pertaining to SFH
- Prepare required statistical, financial, reimbursements, deposits, and other reports as needed
- May attend assigned committees and meetings, help gather/order necessary items for events, assist, and attend events
- Track information relating to special projects as assigned, to include Christmas efforts and volunteers
- Track/maintain office equipment and order office supplies
- Responsible for basic accounting functions for Corps, to include expense reports, reimbursements, receipts, and other duties as assigned
- Driving is an essential function of the position
- All other duties as assigned
Requirements
- High School Diploma or general education degree (GED)
- 6 months of related experience
- Ability to be flexible and able to work on multiple projects or tasks simultaneously
- Intermediate Microsoft Word and Excel skills
- Ability to access payroll, timekeeping, and personal data via a web-based system
- Administrative skills including utilization of standard office equipment, data entry, 10-key, attention to details, and filing
- Good communication skills both written and spoken
- Ability to maintain effective working relationships
- Demonstrated ability to handle confidential matters
- Must pass all applicable background checks
- Must possess a valid driver's license from the state in which you reside
- Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business
