Administrative Assistant

Req ID: 259954

General Purpose

Responsible for performing complex, administrative duties utilizing advanced technical skills for designated individual and/or management team. Uses independent judgment on assignments that are often sensitive and confidential in nature.

This role will support 3 Directors

Duties and Responsibilities

• Maintain various departmental database systems and lists.
• Create and enter data into spreadsheets.
• File, fax, open and distribute mail and order supplies.
• Create and handle presentations, complex reports, confidential correspondence and files.
• Interface with customer and maintain internal and external relationships.
• Coordinate meetings and travel arrangements and maintain department calendar.
• Process purchase cards, expense reports and invoices.
• Administer programs, projects and or processes specific to the operating unit served.
• Scribe as required to document meeting minutes and action items.
• Work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges.
• The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is
• crucial to this role.
• Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
• Submit deal sheets in portal
• Prep and process settlement forms

Qualifications

• High school diploma or GED required. Some college preferred.
• 2-5 years of experience in automated office environment required.
• Experience in coordinating projects.
• Intermediate knowledge of Microsoft Office applications.
• Excellent phone etiquette.
• Bilingual skills a plus.
• AS400 or SAP work experience preferred.
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience assisting management with the creation of PowerPoint presentations
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Experience scheduling travel arrangements and schedule for management
• Support experience in a professional services, sales or marketing environment
• Experience successfully creating and/or modifying processes
• Assist with preparation of presentation materials
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain Texas or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Coca-Cola Southwest Beverages. Please inform us at talentacquisition@cocacolaswb.com if you need assistance completing this application or to otherwise participate in the application process.

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Coca-Cola Southwest Beverages LLC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.