Administrative Assistant

About This Role

This role is for a highly organised and proactive administrative assistant to provide comprehensive business and operational support across teams and stakeholders. The position is responsible for ensuring the smooth coordination of daily activities, enhancing organisational efficiency, and supporting cross-functional initiatives through effective administration, communication, and process improvement. Working independently and collaboratively, you will play a key role in managing schedules, maintaining documentation, coordinating activities, and driving administrative excellence across the business.

Responsibilities

• Manage calendars, meetings, travel arrangements, and scheduling activities
• Maintain accurate filing systems, records, and administrative documentation
• Prepare, edit, proofread, and format professional business documents and reports
• Coordinate communications, correspondence, and stakeholder enquiries
• Monitor expenses, reporting requirements, and general office administration
• Support project teams with administrative coordination and tracking of deliverables
• Assist in the development and continuous improvement of administrative processes
• Ensure activities are completed in accordance with company policies and procedures
• Provide timely updates on project and operational activities to relevant stakeholders

Requirements

• Previous experience as an Administrative Coordinator, Team Assistant, Executive Assistant, or similar role
• Strong organisational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and commitment to producing quality work
• Strong proficiency with Microsoft Office Suite, collaboration tools, and business systems
• Ability to work independently while building effective working relationships across teams
• A proactive approach to problem-solving and process improvement
• Experience supporting projects, reporting activities, and stakeholder coordination
• Strong administrative and business support capability