Administrative Assistant

Job Title: Administrative Assistant I

Location: Los Angeles, CA 90089

Duration: 3+ Months (with extension)

Job Description:

• Oversee the front office operations of Dean's office.
• Serve as the point-of-contact for students, faculty, staff and other guests. Heavy front line, greeter, customer service experience required.
• Screen and direct all incoming calls and relay information as appropriate. Monitor and respond to general email and phone inquiries received at the front desk.
• Oversee logistics for guests of the Dean such as providing campus directions and parking information; assisting with coordination of events which include conferences, commencement and meetings.
• Manage the Chief Operations Officer's schedule and coordinate all meetings - Zoom and in-person
• Ordering and maintaining office supplies
• Make recommendations and order gifts on behalf of the Dean
• Submit and track office expense reports
• Manage special projects as needed
• Strong computing skills: Microsoft Office 365, Box, Concur, Workday Finance
• Excellent organizational skills to address, prioritize and coordinate multiple activities concurrently
• Strong verbal and written communication skills
• Calendar and schedule management skills
• Ability to handle confidential information responsibly