About This Role
This position combines accounting and office responsibilities with shipping and receiving duties, making it a great opportunity for someone who enjoys a variety of tasks. The role suits an organized, reliable, detail-oriented individual who is comfortable using accounting software and appreciates working in a collaborative environment.
Responsibilities
- Prepare invoices using QuickBooks Software
- Process customer payments, including checks and electronic payments
- Record and maintain financial transactions using accounting software
- Verify invoices, payment postings, and financial records for accuracy
- Reconcile customer accounts and assist with collections as needed
- Receive incoming shipments and verify contents against purchase orders and packing slips
- Prepare shipments by packing, labeling, and completing shipping documentation
- Generate bills of lading, shipping labels, and other required paperwork
- Maintain shipping supplies and inventory
- Coordinate with vendors, freight carriers, and customers regarding shipments
- Answer phones and respond to emails professionally
- Communicate effectively with customers, vendors, and coworkers
- Assist with general administrative tasks as needed
- Support other departments to help ensure smooth daily operations
Requirements
- High school diploma or GED required
- Strong mathematical aptitude and attention to detail
- Excellent organizational and time management skills
- Ability to prioritize tasks and work independently
- Strong written and verbal communication skills
- Dependable, honest, and committed to accuracy
- Ability to lift and move packages weighing up to 40 pounds
- Ability to stand, walk, bend, and reach while performing shipping and receiving duties
- Ability to work at a computer for extended periods
- Lives within 30 minutes' drive and has reliable transportation
Nice to have:
- Previous accounts receivable, bookkeeping, accounting, or office experience
- Shipping and receiving or warehouse experience
- Experience with QuickBooks or similar accounting software
- Proficiency with Microsoft Office, especially Excel and Outlook
Benefits
- 401(k)
- Health insurance
- Paid time off
- 401(k) matching
- Dental insurance
- Vision insurance
About the Company
We are a well-established, family-owned small business.