Accounts Receivable

About This Role

The Accounts Receivable Coordinator supports the Nicholasville plant finance team by managing customer invoicing, accounts receivable activities, and production-related billing, while also providing daily support for plant cost accounting functions. This early-career role works collaboratively with plant leadership and cross-functional partners to ensure timely and accurate invoicing, collection of receivables, and reconciliation of customer accounts.

Responsibilities

• Generate and process customer invoices based on production, shipments, and contractual pricing agreements
• Assist with daily review of manufacturing jobs in the plant ERP system; research cost variances and complete accurate, timely job-cost corrections
• Verify production and shipping data to ensure accurate customer billing
• Maintain customer account records and resolve billing discrepancies
• Provide cross-functional backup support for accounts payable, including invoice reviews, payment validation, customer and purchase order receipt inquiries, and account reconciliations
• Process customer deductions, credits, and adjustments as required
• Collaborate with sales, customer service, and operations teams to resolve invoice disputes as needed
• Review daily job cost production reports and validate quantities produced, variances reported, and job status
• Assist with daily, weekly, and monthly reconciliation of production and shipment data
• Identify opportunities to improve billing accuracy, collection processes, and reporting efficiency
• Assist with preparation of management reports and assist with financial statement analysis
• Support compliance with internal controls, accounting policies, and established procedures
• Collaborate effectively with plant personnel and business partners to resolve financial and data-quality issues
• Work well in a dynamic environment under tight deadlines
• Perform other duties as assigned

Requirements

• High School diploma or GED minimally required
• Associate or Bachelor's degree in accounting, finance, or a related field, or working towards degree is preferred
• One to two years of relevant accounts receivable/payable, or accounting experience also preferred
• Proficiency in Microsoft Excel
• Ability to analyze information, identify discrepancies, and maintain accurate financial data
• Strong organizational skills, attention to detail, and ability to meet deadlines
• Clear written and verbal communication skills, with the ability to work effectively across all levels of the organization
• Ability to read, interpret, and prepare detailed instructions, correspondence, and business documents