About This Role
This Accounts Receivable role is responsible for managing incoming payments and ensuring accurate and timely collection of revenue. The role focuses on daily financial transaction recording and processing, credit and collections, and other administrative duties. This position is client-facing and requires building strong customer relationships, multitasking effectively, and completing tasks promptly.
Responsibilities
- Manage daily end-of-day invoicing
- Process incoming deposits, postings of trade receivable payments, and credit card payments
- Record transactions accurately in the accounting system
- Establish new account credit and reference checks
- Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted
- Investigate and resolve discrepancies in a timely manner; work closely with other departments to resolve any issues that impact payments
- Monitor adherence to agreed-upon payment schedules and follow up as necessary
- Communicate with delinquent accounts in a persistent but respectful manner; document all collection activities, including the outcomes of phone calls and any agreed-upon actions
- Respond in a timely manner to incoming requests from customers and the internal sales team
- Run and review the Accounts Receivable aging report regularly to identify past-due balances, prioritize collection efforts, and escalate overdue accounts to management as needed
- Perform credit reference checks for new customers and submit findings to management for credit approval
- Assist with customer account setup and maintain approved credit limits and payment terms
- Coordinate with management and sales regarding credit holds and account status changes
- Assist management with updating miscellaneous reports
- Assist with other miscellaneous administrative duties
Requirements
- Well organized and detail oriented
- Works well under deadline pressure, ability to multi-task
- Excellent oral and written communication skills
- Ability to work autonomously, self-starter
- Strong data entry skills
- Excel proficiency: ability to use formulas, lookup functions (VLOOKUP/XLOOKUP), filters, and pivot tables to reconcile accounts and prepare AR reports
- 3-5 years of experience in accounts receivable function
- 3 years of Microsoft Excel experience
- Ability to commute to Santa Fe Springs, CA 90670
Nice to have:
- Accounting background
- Understanding of basic accounting principles
- NetSuite knowledge: prior experience with NetSuite, particularly with customer invoicing, payment application, credit memos, and AR aging reports
Benefits
- 401(k)
- Health insurance
- Paid sick time
- Paid time off
Important Details
- Employment type: Full-time
About the Company
This company is located in Santa Fe Springs, CA 90670.