Accounts Payable Coordinator

Important Recruitment Information for this vacancy

Job Posting closes: September 13, 2026

Required documents uploaded by: September 13, 2026

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsorships for this position.

E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

http://www.kdhe.ks.gov/

About the Position

• Who can apply: Anyone (External).
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Sponsorship: KDHE does not provide sponsorship for this position.

Compensation:

• Hourly Pay Range: $23.31

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary: The Accounts Payable Coordinator position K0246436 will serve as the central point of contact for the procurement of all goods and services for the Division of Healthcare Finance utilizing appropriate procurement methods within policies and guidelines established by the KDHE Director of Procurement and the State Office of Procurement and Contracts. Accountable for reviewing existing and new policies, procedures, or other information that has been posted to the Division of Management and Budget internal web page and communicated by the KDHE Director of Procurement to maintain current knowledge and achieve a more thorough knowledge of any changes and all procedures. Serves as a resource and accurately responds to questions regarding procurement and/or accounts payable and effectively communicates State or agency policies or other information to agency staff. Researches established statewide and/or agency specific contracts to ensure that goods or services are purchased through the appropriate vendor. Monitors orders to ensure that all items are received and that contract pricing is received if applicable. Prepares payment to vendor for goods or services received once authorization to process payment has been received by the program. Payments are prepared in accordance with Department of Administration and KDHE policies and procedures.

Prepares travel and expense reimbursement requests for the Division of Health Care Finance. Ensure that all supporting documentation and/or receipts are submitted with each request and that the request is in compliance with Department of Administration and KDHE travel policies and procedures including any applicable statutes and regulations. Understands and maintains knowledge of the Department of Administration and KDHE policies regarding travel. Maintains transaction logs for Division of Healthcare Finance rental car and lodging transactions. Submits transaction logs to the agency Travel Expense Coordinator for processing on a weekly basis or within the timeframe requested to meet payment processing deadlines.

Prepares payment on a quarterly basis for the School District Administrative Claiming Program (SDAC) for the Division of Healthcare Finance utilizing the INF02 interface. Collaborate with Health Care Finance staff to determine quarterly payment amounts.

Job Responsibilities may include but are not limited to the following:

• Maintains and utilizes Business Procurement card accounts in accordance with established policies and procedures.
• Completes transaction logs for Business procurement card purchases and submit them to workflow in a timely manner to ensure that there is no delay in payment to the vendor.

Qualifications

• Education:

  • High School, GED

• Licensing & Certification:

  • Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.

• Minimum Qualifications:

  • Six months of experience in providing the direction necessary to implement the objectives of any agency, program or organizational unit. Education may be substituted for experience as determined by the agency.

• Preferred Qualifications:

  • Word, Excel, PowerPoint, Access
  • Proofreading, editing, attention to detail
  • At least six months of experience working with the State of Kansas accounting system (SMART)

• Post-Offer, Pre-employment Requirements:

  • Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information

Name: Melody Hazard

Email: Melody.Hazard@ks.gov

Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

• Start your draft job application, upload other required documents, and Submit when it is complete.

  • Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov***:*** “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Transcripts
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov**:** “How, What, & Where do I Upload Documents”

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.