Accounts Payable Accountant

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Nature and Variety of Work
Come join our team!
Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George's County
Department of
Housing Authority
is currently seeking qualified applicants to fill an
Accounts Payable Accountant (Accountant 3)
position, grade G24 in the General Ledger Unit.

About The Position
This is senior level professional and administrative work whereby incumbents are responsible for performing complex accounting activities in a variety of functional areas. Incumbents may lead and/or provide technical guidance to subordinate positions in conjunction with specified projects. The incumbent will be responsible for processing and recording vendor invoices, verifying the accuracy of billing documents, and ensuring timely and accurate payment of company obligations. The role includes reconciling vendor statements, maintaining accounts payable records, preparing payment vouchers, monitoring outstanding balances, and assisting with month-end closing activities. The AP Accountant ensures compliance with company policies, accounting standards, and internal controls while resolving payment discrepancies and responding to vendor inquiries. Additionally, the position supports financial reporting by maintaining accurate documentation and collaborating with other departments to ensure efficient and effective accounts payable for operations. Provides technical guidance and work direction to lower-level Account Clerks and Account Technicians and may serve as the lead in the absence of the Accounts Payable Manager.

About The Agency
The Housing Authority of Prince George's County, Maryland (HAPGC) provides Prince George's County residents with low-to-moderate incomes with safe, decent, and affordable housing. The HAPGC receives federal funds directly from the U.S. Department of Housing and Urban Development (HUD) to administer the Housing Choice Voucher program (HCV) and Public Housing Programs. Most of the affordable housing assistance is in the form of rental units that must meet rigorous housing quality standards. The HAPGC also provides its participant families with programs that encourage them to become self-sufficient which may potentially lead to homeownership opportunities. The Housing Assistance Division (HAD) and Housing Choice Voucher Division (HCVD) administer and implement the federal rental assistance and public housing programs for the County.

Examples of Work

• Enters over 400 invoices monthly, ensuring proper account classification, properly approved and applied under the correct bank. Adhering to all HAPGC policies.
• Manages the invoice workflow in the software system and following up with staff and management for Purchase orders, Change orders and approval of invoices.
• Sets up new vendors attaching all documents to the vendor file and ensuring TIN/SS# agrees with IRS files before a payment is processed.
• Performs monthly submission of collection reports to outside collection agency.
• Performs analysis and reconciliation of collection agencies report in agreement with HAPGC aging report.
• Monitors a monthly list of utility invoices, consultants, and other specific vendors as they arise, ensuring invoices for all units (consultants, etc.) are obtained and paid for in a timely manner to avoid late fees.
• Analyzes open A/P payments monthly and follows up interpreting the data to ensure no payments remain outstanding for the annual Unclaimed Property report submitted to the State of Maryland.
• Ensures documentation of all communication regarding overpayments is noted or attached in vendor/tenant file. Upon request submit supporting documents to support the overpayment to the collection agency in a timely manner and obtain documents from the HCV department when needed to support the charge.
• Responds to vendor, management inquiries.