Accounts Payable

About This Role

Working for the State of Indiana, the Accounts Payable/Payroll Clerk is responsible for the day-to-day administration of invoices and payroll, ensuring they are completed timely and accurately. This role provides daily assistance to employees, managers, supervisors, and co-workers to resolve discrepancies, solve problems, and answer questions to ensure accurate and efficient accounts payable operations.

Responsibilities

• Reconcile accounts and subsidiary ledgers with the general ledger
• Post transactions to cost summary journals
• Prepare a variety of accounting and financial reports from the accounts maintained
• Prepare, correct, and adjust entries prior to closing accounts
• Analyze procurement activity and disbursal of funds and assist in the preparation of program area budget requests
• Review accounts to ensure availability of funds before encumbrances and advise supervisor if account balance is not in agreement with the State Auditor’s Office
• Ensure all contractual obligations are fulfilled prior to payment to vendors for services or purchases
• Secure specifications and requisitions for purchases of equipment, furniture, and supplies
• Monitor verification and editing of ledger input to computerized accounting system for the specific program area
• Recommend changes in accounting policies and methods and assist in developing accounting procedures

Requirements

• Broad knowledge of theories, principles, and practices of public accounting
• Broad knowledge of federal and state laws, policies and procedures pertaining to government accounting and bookkeeping
• Broad knowledge of agency function and organization
• Broad knowledge of automated accounting systems
• Ability to solve standard accounting problems
• Ability to evaluate and recommend modifications to existing accounting policy and procedures
• Ability to prepare and interpret financial statements and reports
• Ability to assist in budget preparation
• Ability to accurately perform arithmetic calculations
• Effective communication skills
• Ability to perform essential functions with or without reasonable accommodation

Benefits

• Three medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: