Accounting Specialist

About This Role

The Accounting Specialist is a hands-on member of the Stratoscope Holdings Finance & Accounting team, responsible for accurate day-to-day accounting execution across multiple legal entities. This position supports a lean, highly automated accounting function, primarily managing accounts payable, accounts receivable, project billing, cash application, bank reconciliations, and expense processing. The role is intended for an accounting professional with a solid foundation and practical experience who can independently manage routine activities and identify discrepancies.

Responsibilities

• Enter, code, review, and process vendor and contractor invoices, including validation of correct legal entity, project, department, general ledger account, payment terms, approvals, and supporting documentation
• Research duplicate invoices, credits, missing documentation, coding inconsistencies, and other exceptions before transactions are processed
• Maintain accurate vendor records, support W-9 collection and validation, respond to routine vendor inquiries, and assist with annual 1099 preparation and corrections
• Prepare approved transactions for payment processing in accordance with company controls and established payment schedules
• Review contracts, statements of work, billing schedules, project budgets, purchase orders, deposits, change orders, billable expenses, pass-through costs, and other supporting documentation required for customer invoicing
• Prepare, review, input, and post customer and project invoices in Sage Intacct, including deposit, progress, recurring, milestone, and final invoices
• Validate legal entity, customer, project, billing terms, rates, revenue items, reimbursable expenses, and other billable activity prior to invoice release
• Monitor billing completeness, identify delivered work that has not been invoiced, follow up on missing support, process routine invoice corrections or reissues, and assist with collection follow-up as assigned
• Record and apply customer payments to open receivables and research unapplied or unidentified cash receipts
• Prepare monthly bank reconciliations for assigned accounts, including matching receipts and disbursements to the general ledger and researching outstanding checks, deposits, transfers, or other reconciling items
• Ensure reconciling differences are...

Requirements

• Solid accounting foundation and practical experience
• Ability to independently manage routine accounting activities, identify and research discrepancies, maintain complete supporting documentation, and elevate matters requiring judgment
• Hands-on Sage Intacct experience
• SAP Concur experience

About the Company

Stratoscope creates peace of mind for clients through operational excellence, professionalism, and precision. It is a global leader in event operations, crowd management, and public safety, supporting major events worldwide from Fortune 100 conferences and tech summits to global sporting and entertainment events. Its mission is to deliver secure, seamless, and positive event experiences by blending strategic planning, elite personnel, and innovative solutions.