About This Role
This accounting specialist role is for a detail-oriented professional who will manage accounts receivable and oversee company spending. The position involves ensuring all incoming payments are collected and all outgoing expenses are properly approved, documented, and coded. It suits someone with a keen eye for discrepancies and a commitment to accuracy.
Responsibilities
- Own the AR process from start to finish: invoicing, payment application, aging, and follow-up
- Reconcile customer payments from all channels (card processor, ACH, checks, Zelle) against open invoices
- Track aged balances and customer deposits, find discrepancies, and work them through to resolution
- Partner with sales and operations to sort out billing questions, credits, and disputed balances
- Produce accurate weekly and monthly AR reporting for leadership
- Enforce strict oversight of company credit cards, including timely receipt submission, correct coding, and policy compliance
- Review expenses and purchases for proper approval and documentation before they're recorded
- Reconcile bank, cash, and credit card accounts every month
- Flag unusual, duplicate, or out-of-policy spending and follow up with the people involved
- Help track spending against budget and point out trends to management
- Keep journals, ledgers, and supporting records accurate and up to date
- Support month-end close, internal controls, and audit requests
- Work with the CFO and outside accounting firm on reporting and compliance
- Help restructure the chart of accounts in QuickBooks Online and support future system upgrades
- Help write and maintain clear accounting procedures for AR and spend
Requirements
- Exceptional attention to detail; you double-check your own work, reconcile to the penny, and document what you find
- 2+ years of experience in accounts receivable, bookkeeping, or a similar accounting role
- Hands-on experience with QuickBooks Online
- Strong Excel or Google Sheets skills (lookups, pivot tables, reconciliations)
- Working knowledge of GAAP and basic accounting principles
- Comfortable following up with coworkers and customers firmly and professionally
- Able to handle confidential financial information with discretion
- 3 years of experience with double entry bookkeeping (Required)
Nice to have:
- Associate's or Bachelor's degree in accounting, finance, or a related field
- Experience with Stripe, a CRM, or other payment and billing platforms
- Experience helping a growing company move accounting work in-house
