Accounting Specialist

About This Role

This Accounting Specialist role is for someone who takes pride in accurate books, timely filings, and a well-organized office. You will be the go-to person for the company's day-to-day accounting, from vendor payments and customer invoicing to sales tax filings and month-end support, collaborating with various departments to ensure smooth business operations. You will also play a central role in keeping the office organized and welcoming.

Responsibilities

• Own the full AP cycle, processing every incoming invoice and reconciling PO-based invoices with Supply Chain when numbers do not line up
• Review the Accrued Receipts report each week to keep PO receipts current
• Run the weekly check run and maintain organized vendor payment records
• Process employee expense reports accurately and on time
• Compile company credit card purchases each month and tie them out to the statement
• Chase down open items with vendors and internal partners
• Generate customer invoices daily, verifying details and looping in Sales when questions come up
• Record AR information in the Shipping Log
• Prepare and distribute monthly customer statements
• Match and file daily pick tickets and pack slips
• Confirm tax is applied correctly on vendor invoices
• Record use tax accruals when required
• File state sales tax returns on a monthly and quarterly basis
• Post journal entries, including money market transfers
• Book month-end accruals, such as reconciling freight activity to invoices
• Help prepare schedules for the annual audit and support quarterly reporting
• Build and run reports in IQMS
• Welcome guests, maintain the visitor log, and sort and distribute daily mail
• Plan logistics for Town Halls, Board and Executive meetings, and monthly Production lunches
• Set out daily snacks and the weekly coffee tray, and flag it when supplies run low
• Work with Tech Support and the Training Director on facilities needs, a responsibility that may grow into full ownership
• Support special projects and, as needed, some HR administrative work

Requirements

• 5+ years in accounting, with solid command of both accounts payable and accounts receivable
• A background in sales tax, including state filings and use tax accruals
• Experience with journal entries, month-end accruals, and audit preparation
• Working knowledge of an ERP system
• Precision, follow-through, and the confidence to work across departments
• A service-minded attitude and enthusiasm for a role with plenty of variety

Nice to have: