The Accounting Specialist is responsible for accurately recording and maintaining financial transactions, managing accounts payable and disbursements, performing account reconciliations, and preparing audit schedules and supporting financial documentation. This role ensures that all accounting records are complete, accurate, properly documented, and compliant with company policies, accounting procedures, and financial reporting requirements. The specialist will collaborate closely with the Accounting Team Lead, Finance Head, and other departments to support daily accounting operations, month-end closing, financial reporting, and audit needs.
Responsibilities
Record daily financial transactions, including expenses, purchases, payments, receipts, and other accounting entries, in the accounting system or general ledger
Review and verify the accuracy and completeness of supporting documents before recording transactions
Maintain and update journals, subsidiary ledgers, general ledgers, and other accounting records
Ensure that transactions are properly classified, coded, and recorded under the appropriate accounts
Organize and maintain accounting files, vouchers, invoices, receipts, and other financial documents
Assist in preparing trial balances, schedules, and other accounting reports as required
Ensure that accounting records are updated within established deadlines
Receive, review, and validate supplier invoices, billing statements, reimbursement claims, and payment requests
Verify that invoices and payment requests are supported by approved purchase orders, receiving documents, contracts, and other required attachments, where applicable
Prepare accounts payable schedules and monitor outstanding obligations and payment due dates
Prepare payment vouchers, disbursement vouchers, check requests, and other payment-related documents
Process and coordinate supplier payments, employee reimbursements, and other authorized disbursements in accordance with company policies
Ensure that payments are properly approved and supported by complete documentation before processing
Monitor accounts payable aging and follow up on pending invoices, discrepancies, and overdue obligations
Maintain accurate records of payments made and outstanding payables
Coordinate with suppliers and internal departments regarding billing concerns, payment status, and documentation deficiencies
Prepare and maintain audit schedules, account breakdowns, and supporting working papers for internal and external audits
Compile and organize financial records, invoices, receipts, vouchers, contracts, and other audit requirements
Ensure that audit schedules are accurate, complete, properly referenced, and supported by relevant documentation
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Assist in preparing schedules for accounts payable, expenses, accruals, prepayments, fixed assets, and other assigned accounts
Reconcile audit schedules with the general ledger and investigate discrepancies
Coordinate with the Accounting Team Lead, Finance Head, and auditors in providing requested documents and explanations
Monitor outstanding audit requests and ensure timely submission of required schedules and supporting records
Assist in addressing audit findings and implementing corrective actions as directed by management
Perform regular reconciliation of assigned general ledger accounts, subsidiary ledgers, supplier accounts, and other financial records
Reconcile bank statements against cash book and accounting records, as assigned
Reconcile accounts payable balances with supplier statements and investigate differences
Review outstanding transactions, unidentified payments, duplicate entries, and other reconciling items
Identify, investigate, and resolve discrepancies in coordination with concerned departments and the Accounting Team Lead
Prepare reconciliation reports and maintain supporting schedules for review and approval
Ensure that reconciling items are properly documented, monitored, and resolved within established timelines
Assist in month-end and year-end account closing and reconciliation activities
Assist in preparing monthly accounting reports, expense summaries, account schedules, and other financial information as required
Support the preparation of trial balances and financial statements by ensuring the accuracy and completeness of assigned accounts
Prepare supporting schedules for accruals, prepaid expenses, fixed assets, and other accounts, as assigned
Assist in reviewing expense classifications, accounting entries, and outstanding transactions before period closing
Ensure that assigned accounting tasks are completed within monthly, quarterly, and annual reporting deadlines
Coordinate with other departments to obtain missing documents and clarify financial transactions
Ensure that accounting transactions are supported by complete, valid, and properly approved documents
Follow established accounting policies, disbursement procedures, approval matrices, and internal control requirements
Maintain organized physical and electronic filing systems for accounting and financial records
Protect the confidentiality and integrity of financial information and company records
Identify and report irregularities, documentation gaps, and potential control weaknesses to the immediate supervisor
Recommend process improvements to strengthen documentation, accuracy, and efficiency in accounting operations
Coordinate with Procurement, Operations, Human Resources, Administration, and other departments regarding invoices, reimbursements, billing concerns, and payment documentation
Respond to internal inquiries regarding assigned accounting transactions and payment status
Assist in resolving accounting discrepancies and outstanding documentation requirements
Perform other accounting and finance-related duties as may be assigned by the Accounting Team Lead or Finance Head, subject to the role's scope and level of responsibility
Requirements
Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or a related field
At least 2–3 years of relevant experience in accounting, accounts payable, disbursements, account reconciliation, or general accounting
Must be willing to report in Quezon Ave, Quezon City
Nice to have:
Experience in preparing audit schedules and supporting documents
Experience using accounting software or an enterprise resource planning (ERP) system
