About This Role
The Accounting Specialist provides support to both the Accounting and Procurement teams, focusing on daily procurement and inventory management activities. This role also assists the Accounting team with invoicing and vendor relationships.
Responsibilities
- Manage and update the Intacct inventory system on a regular basis and ensure accuracy
- Receive, release, reconcile, sort, and store all available equipment and products from vendors, project sites and employees
- Perform inspection, cleaning, system receipt and re-stock returned inventory as needed
- Pick, pack, ship, and transfer requested product from site to site
- Perform regular inventory audits and maintain appropriate records and on-hand stock
- Assist with monthly inventory reports
- Maintain minimum inventory levels and assist with placement of orders for new equipment or supplies if needed
- Work directly with Corporate Help Desk staff to repair damaged equipment that has been returned
- Maintain the security and safety of the inventory warehouse and/or work area including keeping the area clean, neat and orderly
- Monitor all inventory issues and ensure effective resolution
- Ensure compliance with all procurement/inventory policies and procedures
- Investigate and resolve problems associated with processing invoices
- Code and enter invoices into accounting system and submit to the appropriate Project Manager for approval
- Submit invoices to be paid to the Director of Accounting for approval
- Receive, research, and resolve a variety of routine internal and external inquiries concerning invoice status and respond appropriately
- Track unentered invoices (not received, not approved, etc.)
- Perform vetting of new vendors
- Prepare and submit Form 1099s annually
- Ensure regular and timely attendance
- Perform other duties as assigned
Requirements
- 2 years of college or equivalent business experience
- Two (2) years of experience in inventory control or warehouse management preferred
- 2 – 3 years Accounts Payable or General Accounting experience
- Above average knowledge and experience with various software applications (Microsoft Office products)
Important Details
- Employment type: Regular Full-Time