Accounting Specialist

About This Role

This Accounting Specialist role involves managing various accounting functions, including general ledger expense accounts, accounts receivable and payable, billing, collections, cash accounting, and financial reporting. The position suits a detail-oriented individual with a strong understanding of accounting principles who can work independently and as part of a team.

Responsibilities

• Provide accurate and timely financial reporting of daily cash and weekly aging balance
• Work with customers and internal customer services account managers to resolve any billing differences
• Reconcile customer A/R balances with electronic billing systems
• Complete and provide accounts receivable updates to senior staff and customer service
• Work to bring all receivable balances to current status
• Prepare monthly sales by customer reports
• Review expense accounts monthly for incorrectly posted items and record journal entries to reclassify
• Work with HR Manager to reconcile Employee loan balances on a monthly basis
• Reconcile bank accounts on a monthly basis
• Communicate intercompany balances and reconcile differences
• Review vendor invoices, GL posting codes, and process invoices for payment
• Review un-invoiced receipts and contact vendors to clean up listing of open items monthly
• Resolve AP invoice discrepancies, correspond with vendors, and respond to inquiries
• Review and post cash receipts, accounts receivable receipts, and accounts receivable invoices
• Assist with monthly financial closings
• Participate in continuous improvement projects throughout the year
• Provide accounting support to staff as needed
• Complete ad hoc projects as assigned by the Director, Finance or President
• Assist with annual financial audit and physical inventory

Requirements

• 1–3 years of accounting, AP/AR, or related experience preferred
• Degree in Accounting, Finance, Business, or related field preferred, or equivalent experience
• Working knowledge of AP, AR, general ledger, reconciliations, and basic accounting principles
• Experience with accounting/ERP systems and Microsoft Excel
• Strong attention to detail and commitment to accuracy
• Strong analytical, organizational, and problem-solving skills
• Ability to communicate effectively with customers, vendors, and internal teams
• Ability to work independently, manage priorities, and meet deadlines
• Team-oriented mindset with a willingness to learn and take on additional responsibilities

Benefits