About This Role
This Accounting Specialist role involves managing accounts payable and receivable, general ledger accounting, and ensuring compliance with financial regulations. The position supports the VA Cannabis Control Authority's financial operations and requires a candidate with strong accounting experience and attention to detail.
Responsibilities
- Manage and track all incoming invoices
- Prioritize payment processing and manage payment schedules
- Ensure the 3-way match for submission
- Enter payments into accounting management system or pay via small purchase charge card
- Collaborate with Procurement to ensure existing purchase order (PO) or request confirming order
- Resolve discrepancies and communicate with suppliers
- Review employee expense submissions by travel proxies
- Possess and utilize SPCC for all relevant payments
- Reconcile SPCC statements and ensure appropriate documentation is included
- Utilize multiple Accounts Receivable (A/R) and banking systems
- Work with multiple departments Retail/Hemp/Medical to identify and track various revenue sources
- Reconcile hemp applications to application payments to support Hemp Coordinator
- Record all deposits (ACH, Credit Card and Check); utilize remote capture system for check receipts
- Record journal entries with appropriate supporting documentation
- Assist in closing activities at month-end and year-end
- Ensure adherence to GAAP, Prompt Pay Act and internal control policies
- Support internal and external audit activities
- Assist in documentation of processes and policy updates
- Assist with attachments for the Annual Commonwealth Financial Report
- Track Subscription Based Technology Arrangements (SBITA)
- Assist with the management of Fixed Assets
- Assist with ARMICS financial testing
- Assist in month end reconciliation
- Follow workplace safety regulations and adhere to applicable standards, processes, and programs established for your position
- Report unsafe work conditions to your supervisor
- Immediately report work-related incidents to your supervisor and participate in accident investigation requests
Requirements
- Demonstrated experience processing accounts payable and accounts receivable, including invoice management, payment processing, and revenue tracking
- Hands-on experience using enterprise financial systems or ERP platforms for transactional accounting and reconciliations
- Proven ability to prepare and record journal entries and perform month-end and year-end close activities