About This Role
The Accounting Specialist plays a critical role in supporting the accounting operations of an expanding business, managing accounts payable for multiple facilities and accounts receivable for one location. This position is responsible for maintaining accurate financial transactions, ensuring timely payments and invoicing, organizing records, and supporting the finance team across various facilities.
Responsibilities
- Manage and process vendor invoices for multiple facilities using various ERP systems
- Verify invoice accuracy, match purchase orders, ensure proper coding, and route invoices for approval
- Reconcile vendor statements and resolve discrepancies in a timely manner
- Maintain vendor relationships and help ensure timely, accurate payments
- Prepare and process weekly check runs, ACH, and wire payments
- Assist with month-end close by ensuring AP transactions are recorded accurately
- Generate and send customer invoices for one facility
- Record customer payments accurately and on time
- Report customer accounts receivable balances to leadership on a routine basis
- Monitor overdue balances and follow up with customers to resolve outstanding invoices
- Collaborate with internal teams to address billing or payment discrepancies
- Prepare AR aging reports and assist with cash flow forecasting
- Maintain accurate and organized financial records
- Code invoices to the appropriate general ledger expense accounts
- Ensure transactions and supporting documentation are complete and accurate
- Work comfortably across multiple accounting and ERP systems
- Ensure compliance with company policies and accounting standards
- Assist with audits by providing requested documentation
- Support month-end accounting activities as needed
- Help maintain documentation that supports accurate financial reporting
- Contribute to process improvement initiatives that enhance efficiency and accuracy
- Identify opportunities to improve accounting workflows and organization
- Support other finance team members as needed
Requirements
- Degree in Accounting or a related field, or equivalent work experience in accounts receivable and/or accounts payable
- Proficient in accounting software and Microsoft Office, including Excel, Word, and Outlook
- Comfortable using multiple systems
- Strong attention to detail and organizational skills
- Communicate effectively and work well with others
- Ability to manage multiple tasks and priorities in a fast-paced environment