Accounting Specialist

About This Role

The Accounting Specialist performs complex accounting clerical work, maintaining financial records and preparing financial reports for Alameda County. This role involves applying accounting principles to establish and revise procedures and analyze fiscal data, often working without direct supervision.

Responsibilities

• Post to, verify, and reconcile accounts including agency journals, general ledgers, receipts, and claims registers
• Reconcile agency accounts with Auditor's Office accounts
• Prepare periodic and mandated special reports, including claims to Federal and State agencies
• Reconcile Accounts Receivable sent to Central Collections and prepare journals accordingly
• Identify and locate fiscal information for agency financial studies based on general instructions
• Determine appropriate methods for presenting data in special reports
• Record deposits of Federal and State funds to agency trust accounts
• Prepare periodic reports of trust account balances
• Audit collections and accounts receivable from agency family support and collection units and prepare reports of such audits
• Record financial transactions for encumbrances, payroll, employee benefits, and special warrants to budgetary accounts
• Check postings of financial transactions by account clerical personnel
• Prepare postings of changes and corrections to budgets accounts
• Provide information to County departments concerning Auditor accounts and reconciliations
• Develop procedures for computer posting of tax payments for secured and unsecured assessment rolls
• Check accuracy of computer postings and apportionment of payments to city, school, and special district accounts
• Prepare change memos and other entries for posting of receipts rejected by the computer
• Reconcile periodic computer reports with records of payments received
• Post to various Treasurer-Tax Collector trust funds
• Prepare daily reconciliation and disbursement reports of all county paid warrants in the Auditor’s Office
• Analyze, identify, and correct county bank reconciliation errors against warrants issued from County financial systems
• Review and process claim affidavits on forgeries received from various County departments and outside vendors

Requirements

• Equivalent of one year of full-time experience in the class of Account Clerk II or in an equivalent or higher level clerical class, or the equivalent of two years of full-time experience in the class of Account Clerk I in the Alameda County classified service (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts)
• OR equivalent of three years of full-time responsible financial record-keeping experience (Completion of a bookkeeping or accounting curriculum in a recognized business or accredited junior college may be substituted for two years of the required experience on a year-for-year basis)