About This Role
This full-time position offers an exciting opportunity to develop skills within a fast-paced, supportive team dedicated to excellence. The Accounting Specialist serves as the backbone of the finance and billing department, ensuring seamless communication, accurate record-keeping, and timely account collections. The role involves handling essential accounting tasks including bank reconciliations, accounts payable/receivable, invoicing, franchise statements, and month-end reporting.
Responsibilities
- Perform bank reconciliations for multiple accounts
- Assist with bank transfers and cash management between entities and accounts
- Process Accounts Payable, including vendor invoice entry, approvals, and payments
- Handle Accounts Receivable, ensuring timely and accurate invoicing, handling purchase orders (PO) and applying credits as needed
- Follow up on outstanding invoices with customers
- Manage monthly invoicing
- Assist with check runs for franchise owners and vendors
- Onboard new customers so they are set up in the system
- Process any changes in invoicing or ad hoc services for customers
- Prepare and post journal entries as part of the month-end close process
- Reconcile balance sheet accounts and support the preparation of monthly financial reports
- Assist in year-end audit preparation and insurance audits by gathering and organizing required documentation
- Maintain organized accounting records and support process improvements
- Collaborate with Director of Finance and Regional Franchise Director on ad-hoc projects and reporting
- Perform monthly sales tax reporting
- Prepare annual 1099s and associated tax summary reports
Requirements
- Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
- 2–4 years of accounting experience, preferably in a small-to-mid-size business environment
- Proficiency in QuickBooks (Online or Desktop) and Microsoft Excel
- Strong understanding of GAAP accounting principles
- Experience with payroll, A/P, A/R, and account reconciliations
- Excellent organizational skills and attention to detail
- Strong communication skills and ability to work both independently and collaboratively
- Ability to handle sensitive financial information and strong attention to detail is crucial
- Efficient and accurate data entry
- Excellent written and verbal English communication skills
- Clear and pleasant telephone manner
- Professional demeanor
- Ability to function in high-pressure situations
