About This Role
This Accounting Clerk role supports operations by reviewing financial documentation to ensure accurate coding, proper accounting treatment, and compliance with company policies and project requirements. The position involves close collaboration with various teams to maintain accurate project cost records, resolve discrepancies, and support financial reporting.
Responsibilities
- Review purchase requisitions for proper coding and accounting treatment
- Review vendor invoices for accuracy, completeness, and compliance with purchase orders and contract requirements
- Verify invoice amounts, quantities, rates, and supporting documentation
- Ensure invoice coding aligns with approved purchase orders and project cost structures
- Review and validate capital versus expense classifications
- Identify coding discrepancies and communicate corrections prior to transaction processing
- Review sales and use tax treatment and escalate discrepancies as needed
- Track, investigate, and resolve invoice exceptions with vendors, procurement personnel, project teams, and Accounts Payable
- Maintain organized electronic records of invoices, purchase orders, contracts, and supporting documentation
- Support month-end close activities and project cost reporting requirements
- Assist with internal and external audits by gathering and organizing required documentation
- Understand and comply with established accounting procedures, internal controls, and company policies
- Perform other related duties as assigned
Requirements
- High School diploma required
- 6+ years of accounting, accounts payable, procurement, project controls, or related experience preferred
- Experience reviewing purchase requisitions, contracts, and vendor invoices in a project, industrial, or construction environment preferred
- Knowledge of basic accounting principles, accounts payable processes, general ledger systems, and financial coding structures
- Strong analytical, problem-solving, research, and resolution skills
- Ability to prioritize multiple assignments and work effectively in a fast-paced project environment
- Strong organizational, documentation, and time management skills
- Exceptional attention to detail, accuracy, and commitment to quality work
- Ability to communicate effectively both verbally and in writing
- Professional attitude and strong work ethic
Nice to have:
- Experience with ERP systems such as SAP, Coupa, or similar platforms
- Strong Microsoft Excel, Word, and Outlook experience
- Experience supporting project controls, construction projects, or capital projects
